USA - Accounting & Purchasing Assistant

Job Summary:   The Accounting & Purchasing Assistant is responsible for supporting both Accounting and Supply Chain Team functions by managing Invoice payment issues, vendor contract review, Material Consumptions, Work Order Loading, while also providing office management support.   Job Duties & Responsibilities:                                                                 Invoice Payment Issues (40%) Review invoices marked as not payable by accounting to pinpoint the issue that is impeding the payment process. Distribute issues to members of the Supply Chain team to resolve the payment issues. Follow up with team members regarding these issues to resolve all issues in a timely manner Update Epsilon Management with status of Epsilon invoice issues. Work with Epsilon Vendors and or team members to resolve issues that continue to repeat     Vendor Contract Review (25%) Ensuring that contract pricing is being met by comparing invoiced amounts to agreed contracts. Reporting to Management of any discrepancies or validating that billing is as expected. Work with Epsilon Vendors and or team members to resolve issues that continue to repeat Organize and distribute vendor score cards   Work Order Loading (10%) Entering materials into ERP per engineering request and design Working with Solidworks Manage (SAP) to send processing tasks once materials are loaded. Provide report to ensure timely completion to planning and supply chain.   Administration (5%) Consume materials in ERP as materials are identified as used for specific jobs. Data entry and document reviews Inform the Accounts Payable Team about invoices that are missing, and follow-up with vendors about any outstanding invoices.   Production (15%) Distribute/Issue finalized work orders to staging team members Provide hard copies of revised work orders to the shop floor.   Supply Chain (5%) Perform data entry tasks for auditing parts used in project assemblies. Participate in inventory count and reconciliation monthly along with other team members Aid with the completion of purchase orders   Other related duties, as assigned.       Job Qualifications: Requires ERP and or inventory control experience Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent verbal and written communication skills Strong organizational skills and attention to detail Able to prioritize tasks and manage time effectively Professional demeanor and customer service-oriented attitude Able to work independently and as part of a team Able to handle confidential information with discretion and integrity, ensuring utmost confidentiality and compliance with privacy policies and regulations Able to attend work on a regular basis Able to meet the physical and sensory demands of the position   Core Competencies: Communication Teamwork Attention to detail   Contacts: Internal employees, external candidates, vendors, contractors, customers, and sales representatives to exchange information, gather data and resolve discrepancies.   Effort (Physical & Sensory): Perform work sitting and using computers for most of the day Job requires full joint mobility in hands and wrists Occasional light lifting or moving purchased goods Specific vision abilities required by this job include close vision, distance vision, colour vision, peripheral vision, depth perception, and ability to adjust focus.   Working Conditions: •      When in the plant, the employee may occasionally be exposed to moderate noise levels and odours.   Job Description Revision Dates: 2025-03-05