What are the responsibilities and job description for the Accounts Receivable Specialist position at HTI Polymer, Inc.?
Accounts Receivable
Job Overview: This role is required to effectively manage contract billings and cash collection through partnership of key internal stakeholders within finance and operations as well as key external stakeholders including HTI customers.
Responsibilities and Duties:
Contract Billings:
• Partner with Controller and Project Managers in identifying and organizing billings to be made.
• Preparation and administration of all contract billings in accordance with job timelines and Project Manager guidelines set.
• Management of monthly billing cycles with customers (bucket dates)
• Management of out-of-cycle customer billings.
• Management of retention billings through tracking job completion progress
• Collection and retention of Job Walk Completion forms for all projects.
• Liaison to operations and management team communicating status and execution of forecasted billings.
• Identify and resolve billings issues (i.e., reconciling differences, points of contact, tax, etc.).
• Retention and maintenance of files on shared server.
• Summarize and communicate billing totals for warranty charges accrued to jobs.
Collections:
• Daily maintenance of accounts and retention receivable.
• Weekly management and analysis of open receivables including health and age.
• Documentation in accounting software of collection status, notes, and customer communications.
• Weekly review open AR status reviews with Controller.
• Weekly compilation, distribution, and communication of open AR aging and status to management team.
• Direct follow-up with customers on collection starting at 45 days, weekly thereafter.
• Management of retention billings upon closure of job and progress collections.
• Application of cash received on direct check for credit card payments.
• Reconciliation of general ledger AR accounts.
Requirements, Qualifications, & Skills:
• High school degree required.
• College degree in accounting/business or similar experience preferred.
• Exceptional people skills and a cooperative management style.
• Must be proficient user of Microsoft suite of programs, experience with Sage 300. Real Estate and Construction preferred.
• Excellent relationship management skills.
• Excel at operating in a fast paced, changing environment.
• Strong multi-tasking skills.
• Able to pass a pre-employment drug screen and a criminal background check.
• Authorized to work in the United States. HTI uses E-Verify.
Position Reports to: Controller.
Management reserves the right to change duties and responsibilities set forth herein at any time. This position outlines the basic tasks and requirements for the position noted. It is not a comprehensive list of all the job duties for the employee. In addition to the above, each employee may be required to cross train for position(s) within the company from time to time.
Compensation Package: DOQ / DOE • Competitive Wage - DOE • Health, Dental, Vision, & 401K Benefits • Vacation & Sick leave
HTI Polymer, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, HTI Polymer, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training. HTI Polymer, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HTI Polymer, Inc. employees to perform their job duties may result in discipline up to and including discharge.