What are the responsibilities and job description for the Affordable Housing Compliance Coordinator position at HTG Management LLC?
SUMMARY
The Affordable Housing Compliance Coordinator plays a vital role in managing and overseeing the affordable housing component across an assigned portfolio of apartment communities. This position involves a comprehensive range of responsibilities, including resident file reviews and regulatory reporting. A strong understanding of Florida regulations and resources is essential for success in this role. Candidates must be willing to travel up to 30% of the time and reside in Florida.
TRAVEL REQUIREMENTS
This position requires travel approximately 30% of the time to various properties within the assigned portfolio. Travel may include attending site visits, audits, training sessions, and industry seminars. Candidates should be prepared for potential overnight stays and flexible scheduling to accommodate travel needs. Strong time management and organizational skills are essential to balance travel commitments with office-based responsibilities.
REMOTE WORK FLEXIBILITY
This role primarily involves remote work, so candidates must be highly organized and efficient in managing their tasks. While working from home, it’s essential to maintain productivity and clear communication with the team. Flexibility in scheduling and self-motivation will be key to success in this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Key responsibilities include, but are not limited to:
- Monitor Supportive Services Activities, ensuring compliance with resident programs.
- Assist with syndicator reviews, including evaluating first-year applicant files and preparing affordable reporting.
- Collaborate with compliance agencies as directed by the supervisor.
- Review and approve move-in and recertification files to ensure regulatory eligibility.
- Ensure accurate and timely submission of required regulatory reports for syndicators.
- Conduct monthly reporting and monitor state agency reports, including:
- Oversee preparation and review of Program Reports.
- Track Account Month Ending activities related to MOU and Resident Programs.
- Attend state agency audits, training, and industry seminars.
- Participate in internal and external audits as required.
- Respond to questions from the site team, providing guidance and support as needed.
- Complete additional projects or tasks as assigned by the Director of Compliance.
- Adhere to company policies and HUD/LIHTC guidelines.
- Provide guidance and training to site personnel to meet occupancy and recertification targets.
- Proactively develop skills related to affordable housing programs.
- Conduct training sessions for site teams to enhance skills and ensure compliance with regulatory agreements.
- Develop and implement training programs for new hires and ongoing staff development.
EDUCATION (OR EQUIVALENT EXPERIENCE)
- Familiarity with Section 8 and/or LIHTC procedures.
- Minimum of 3 years' experience in preparing or auditing certifications; property management experience preferred.
- High school diploma required; bachelor’s degree preferred.
- HCCP, TCS, NCP, or other Professional Affordable Housing Certification is preferred.
SKILLS/KNOWLEDGE/ABILITIES REQUIRED
Successful candidates will possess:
- Strong knowledge of Florida regulations and resources.
- Proficiency in Yardi Affordable/Rent Café.
- Strong organizational skills and the ability to manage multiple projects.
- Exceptional attention to detail.
- Proficiency in computer applications.
- Excellent leadership and communication skills, with the ability to present information effectively.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.