What are the responsibilities and job description for the General Affairs Specialist position at HSBMA LLC?

Job Description Update:

Job Duties and Responsibilities

General Affairs Team is responsible for coordinating and providing a range of administrative functions and event plans.

General Affairs Project Management and Implementation

Analyze budgeting, financial reporting, and billing processes
Implement all necessary policies & procedures related to office and corporate programs
Research vendors for office supplies, equipment, facility management, and outsourcing services
Coordinate repairs, renovation, layout change activities, company events, and lead office space plans

General Office Administrative Management

Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment
Operate all administrative functions within the company and conduct/monitor following established procurement protocols.
Coordinate and organize company events, meeting, moving and conferences (e.g. moving office furniture, packing files, etc.)
Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies
Address employee inquires and concern about office general affairs matters

Vendor Management

Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate.

Other Task as necessary to meet the organization's objectives

Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things
Serves as backup to other administrative task and performs other duties as assigned

Qualifications

Bachelor's degree or equivalent practical experience
3 years of relevant experience in manufacturing industries (preferred)
Excellent written and verbal communication skills for presenting findings and recommendations
Solid technical proficiency in MS Excel, PowerPoint, etc.
Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
Effectively prioritize and execute task in high-pressure environment
Confident working independently, able to get to grips with new areas of work
Ability to balance with deadlines- based projects
Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be share and with whom, and what should not
A personal style that enables relationships of confidence and trust to build quickly with most stakeholders

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
May occasionally left and/or move up to up to 25 pounds.
Must be able to regularly stand, walk, sit, talk or hear. The employee is occasionally required to reach with hands and arms to include stoop, kneel, bend or crawl.

Physical & Mental Demands:

Office Environment: Office attire.
Production Site: Must wear company-provided uniform and PPE including safety shoes, helmet, safety glasses, and portable gas measuring device.

Work Environment:

Manager / Supervisor Name (Print): ____GOOKTAI KIM__________

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