General Affairs Specialist

• • Analyse budgeting, financial reporting, and billing processes
  • Implement all necessary policies & procedures related to office and corporate programs
  • Research vendors for office supplies, equipment, facility management, and outsourcing services
  • Coordinate repairs, renovation, layoff change activities, company events, and lead office space plans

General Office Administrative Management

• • Oversees Office Coordinator
  • Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment
  • Manage all administrative functions within the company and conduct/monitor following established procurement protocols.
  • Coordinate and organize company events, meeting, moving and conferences (e.g. moving office furniture, packing files, etc.)
  • Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies
  • Address employee inquires and concern about office general affairs matters

Vendor Management

• • Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate.

Other Task as necessary to meet the organization's objectives

• • Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things
  • Serves as backup to other administrative task and performs other duties as assigned

Qualifications

• • Bachelor's degree or equivalent practical experience
  • 3 years of relevant experience in manufacturing industries (preferred)
  • Excellent written and verbal communication skills for presenting findings and recommendations
  • Solid technical proficiency in MS Excel, PowerPoint, etc.
  • Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
  • Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
  • Effectively prioritize and execute task in high-pressure environment
  • Confident working independently, able to get to grips with new areas of work
  • Ability to balance with deadlines- based projects
  • Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
  • Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be share and with whom, and what should not
  • A personal style that enables relationships of confidence and trust to build quickly with most stakeholders