What are the responsibilities and job description for the General Affairs Specialist position at HSAGP ENERGY LLC?
Workplace Operations Project Management and Implementation
- Analyse budgeting, financial reporting, and billing processes
- Implement all necessary policies & procedures related to office and corporate programs
- Research vendors for office supplies, equipment, facility management, and outsourcing services
- Coordinate repairs, renovation, layoff change activities, company events, and lead office space plans
General Office Administrative Management
- Oversees Office Coordinator
- Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment
- Manage all administrative functions within the company and conduct/monitor following established procurement protocols.
- Coordinate and organize company events, meeting, moving and conferences (e.g. moving office furniture, packing files, etc.)
- Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies
- Address employee inquires and concern about office general affairs matters
Vendor Management
- Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate.
Other Task as necessary to meet the organization's objectives
- Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things
- Serves as backup to other administrative task and performs other duties as assigned
Qualifications
- Bachelor's degree or equivalent practical experience
- 3 years of relevant experience in manufacturing industries (preferred)
- Excellent written and verbal communication skills for presenting findings and recommendations
- Solid technical proficiency in MS Excel, PowerPoint, etc.
- Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
- Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
- Effectively prioritize and execute task in high-pressure environment
- Confident working independently, able to get to grips with new areas of work
- Ability to balance with deadlines- based projects
- Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
- Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be share and with whom, and what should not
- A personal style that enables relationships of confidence and trust to build quickly with most stakeholders