Payroll Specialist

Job Summary

Process weekly payroll for current staff; complete variety of after payroll tasks and file necessary tax reports. Work directly with employees and outside entities; provide courteous, friendly and professional assistance. This hourly, non‑exempt position will work with direct and indirect supervision.

Essential Functions

• Perform heavy 10‑key data entry
• Record, classify, and summarize accounting transactions.
• Compile various documents and verify their accuracy.
• Assemble documents for computer input; verify accuracy of itemized charges, account numbers and totals.
• Select correct accounts; post and verify balance, debit, and credit entries; maintain journals; track paid time off.
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Process weekly payroll (entire process is completed in‑house, from time entry to printing and mailing checks).
• Prepare and print necessary weekly, monthly, quarterly and yearly reports.
• Maintain file maintenance for employee deductions, including taxes, 401k, HSA, garnishments, etc.
• Enter wage tables into Viewpoint for proper pay on prevailing wage projects; create and send fringe benefit letters.
• Print and mail certified payroll reports as required by job owner weekly.
• Prepare and file weekly, monthly, quarterly, and yearly payroll tax returns.
• Complete verification of employment forms as received.
• Exercise proper care and maintenance of company equipment.
• Perform additional assignments per supervisor’s direction.
• Other projects as assigned by Controller and Assistant Controller.
• Frequently work long and unusual hours.
  
  

Knowledge Of

• Computers and Microsoft Office software applications.
• Accounting policies, procedures, and systems.
  
  

Ability To

• Work efficiently and complete tasks quickly and accurately.
• Take and follow directions.
• Learn and follow HRI company policies and procedures.
  
  

Qualifications

• Strong typing, data entry and computer skills; knowledge of Microsoft Office.
• Effective interpersonal verbal and written communication skills.
  
  

Education

• High school diploma or equivalent required.
• Business-related certificate, associate’s degree, or higher preferred.
  
  

Experience

• 3 years of payroll experience preferred.
• Previous experience in the construction industry preferred.
  
  

Physical Requirements

• Constant (67‑100%) Use/operate basic office equipment such as phones, computer, adding machine, file cabinets, copier, etc.
• Constant (67‑100%) Communicate over the phone with customers, vendors, and GOH employees.
• Constant (67‑100%) Talk and hear in conversations with customers.
• Constant (67‑100%) Able to see and read PC screens, read normal type size print.
• Constant (67‑100%) Normal vision and hearing range.
• Constant (67‑100%) Use fingers/hands to type and file.
• Constant (67‑100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
• Frequent (34‑66%) Bending, stooping, stretching, and prolonged standing.
• Occasional (0‑33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
  
  

The specific statements shown in each section of this description are not intended to be all‑inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.