Entry-Level Administrative Assistant

HRC International is a training and career development organization, and a designated J-1 visa sponsor for the international hospitality and education industry. Since 1995, HRC has connected qualified hospitality professionals and teachers with full-service hotels, restaurants, and schools worldwide. We specialize in building long-lasting relationships by matching top talent with leading employers across the globe—always prioritizing people over profit. With this commitment, HRC ranks among the world’s leaders in international training and career development.

With offices in the Netherlands, United States, Indonesia, Bulgaria, Mexico, Argentina, Chile, United Kingdom, France, and Kenya, along with global partnerships, more than 8,000 HRC alumni have already experienced life-changing career opportunities with some of the world’s finest employers.

The Administration Assistant plays a key role in ensuring the smooth and efficient operation of the organization by managing administrative and clerical tasks that support the Sales and Service team.

Client & Database Management

• Maintain and update client databases, ensuring accuracy and completeness of all information.
• Update billing addresses and contact details for active accounts.

Placement & Program Support

• Perform data entry for placement requests, including MPS/PPS/qualifications.
• Review and submit DS-7002 forms for accuracy and completeness prior to sponsor submission.
• Maintain current and valid WCC documentation.

Communication & Coordination

• Respond to emails, phone calls, and other correspondence on behalf of the Sales and Service team as needed.
• Assist the Sales and Service team in providing hosts with updates on visa approvals and flight details.

System & Document Management

• Manage Orion job descriptions using the most current job templates.
• Update company, city, and housing information as requested.
• Maintain and update City Cultural Activities listings as required.

Administrative & Office Support

• Prepare and distribute weekly office meeting minutes.
• Track and manage office inventory.
• Provide support for additional administrative processes and special projects.
• Assist with internal and external reporting tasks.
• Maintain a clean and organized office environment, including kitchen and coffee machine upkeep.

What You’ll Bring

• Strong computer skills and excellent command of the English language.
• Exceptional interpersonal and customer service skills.
• Self-motivation, organizational ability, attention to detail, and initiative.
• Ability to effectively plan, prioritize, and manage workload to meet deadlines.
• Preferred: experience in hospitality, international environments (study or work abroad), cross-cultural settings, or small office environments.
• Confidence in communicating with individuals by phone, Zoom, or Skype.

Education and Experience:

• High school diploma or equivalent required; bachelor’s degree preferred.
• Prior administrative experience required; experience in hospitality or international settings strongly preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

EEO Statement

The company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Please note that this job description is not designed to cover all activities, duties, or responsibilities. Activities duties and responsibilities may change at any time with or without notice.

Job Type: Full-time

Pay: Up to $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $50,000