What are the responsibilities and job description for the Executive Assistant position at HR One?
Why join FX Matt Saranac Brewing Co.?
- As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.
- Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.
- The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.
- Team members report a meaningful work experience, with opportunities to learn and grow.
- FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.
The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.
Key Responsibilities:
Administrative Support:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
Document Management:
- Draft and proofread correspondence, memos, and reports.
- Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.
Meeting and Event Coordination:
- Organize internal and external meetings, conferences, and events.
- Handle logistics such as venue booking, catering, travel, and other necessary arrangements.
Confidentiality and Discretion:
- Handle confidential information with the utmost professionalism and discretion.
- Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.
Office Management:
- Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
- Assist with special projects as requested by the executive team.
Travel Coordination:
- Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
- Prepare detailed travel plans and ensure timely bookings.
Project Support:
- Assist in managing and tracking various projects, deadlines, and deliverables.
- Prepare and maintain project documentation, presentations, and reports.
Requirements
Qualifications:
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
- Discretion and confidentiality in handling sensitive information.
- A proactive and solution-oriented attitude.
Benefits
Salary Range: $45,000 - $60,000 DOE
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
Job Type: Full-time
Experience:
- Relevant: 5 years (Preferred)
Work Location: In person
Salary : $45,000 - $60,000