HR Admin

Job Title: HR Admin

Position Summary:

The HR Admin provides high-level administrative support to senior HR leadership and supports daily operations of the HR department. This role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced, evolving environment. The HR Admin also plays a key role in calendar management, meeting coordination, internal communications, and administrative process improvements.

Key Responsibilities:

• Provide direct administrative support to the CHRO/HR Director, including managing calendars, travel arrangements, expense reports, and correspondence.

• Assist with the preparation of HR presentations, reports, and documents for internal and external use.

• Coordinate and schedule meetings, interviews, events, and department-wide initiatives.

• Maintain and organize confidential personnel files in compliance with legal requirements and internal policies.

• Support recruitment efforts by scheduling interviews and onboarding meetings, preparing offer letters, and tracking candidate documents.

• Serve as a liaison between HR leadership and internal/external stakeholders.

• Assist with HR policy communication and ensure documents are up to date and properly distributed.

• Track and monitor deadlines related to HR compliance (e.g., training, reviews, audits).

• Provide project support for company-wide HR initiatives such as DEI, engagement surveys, or benefit open enrollment.

• Handle general inquiries from staff with discretion and professionalism.

• Maintain department systems, records, and supplies.

Qualifications:

• Minimum 2–3 years of experience in an administrative role, preferably in Human Resources or supporting senior leadership.

• Strong organizational skills and attention to detail.

• High level of discretion with confidential and sensitive information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with HRIS/ATS systems is a plus.

• Excellent verbal and written communication skills.

• Strong interpersonal skills and a service-oriented mindset.

• Ability to prioritize tasks and adapt to shifting deadlines and expectations.

Education & Experience:

• Associate or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.

• Prior experience supporting executives or HR teams required.

• Familiarity with HR operations, labor law basics, and compliance documentation a plus.

Working Conditions:

• Full-time position, typically Monday–Friday, 8:00 a.m.–5:00 p.m.

• Occasional extended hours may be required to meet project deadlines or executive needs.

• Hybrid or onsite work model based on business requirements.

Compensation:

• $25/hr