Executive Administrative Assistant

Join a company with over 100 years of innovation and leadership in the plumbing, HVAC, and hydronic supply industry! APR Supply is seeking a ROCKSTAR Executive Administrative Assistant to be the right hand to our CEO and President. If you thrive in a fast-paced environment and love keeping operations running seamlessly at the executive level, this is your opportunity to shine.

The Executive Assistant will perform various highly complex and confidential professional-level executive administrative support duties for Senior Executive Leadership as directed as well as performs personal assistant duties for the CEO.

FUNCTIONAL RESPONSIBILITES

• Serves as Executive Assistant to CEO and President to include managing CEO and President’s email, travel and calendar.
• Assist in keeping the CEO and President on schedule and ensuring time is allocated to the most critical business and personal commitments. Priority will be given to the CEO.
• Serves as point of contact for Executive Leadership Team
• Completes administrative duties for Senior Executive Leadership and the Family including managing events and their business travel.
• Attends important company events as needed.
• Coordinates agendas and creates minutes for Executive Leadership Team meetings, Board of Directors, and family office meetings.
• Tracks and manages projects or implementations.
• Set up and clean up for Monthly Manager meetings, Executive Team meetings.
• Analyzes tasks and projects requiring internal and external review, approvals, and signatures and ensures completion by deadline.
• Develops and creates complex and confidential reports and presentations.
• Collects, interprets, and analyzes data, troubleshooting, fact-finding and/or investigating areas requested and provides evidence-based recommendations for review and/or action.
• Facilitates communication and liaison activities for the Executive Leadership Team and the Family.
• Composes a variety of internal and external email messages and confidential correspondence and arranges in-person appearances and appointments for the President / CEO and Executive Leadership Team.
• Assists in Board Meeting preparation.
• Creates project plans for Executive Leadership Team objectives and ensures they stay on target, identifies delays and opportunities.
• Plans, coordinates, facilitates, and participates in strategic level Senior Executive Leadership meetings, professional development sessions, and events.
• Represents and supports the Executive Leadership Team at meetings.
• Provides administrative support for Lancaster office.
• Performs other duties in support of executive leadership as required.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Bachelor’s degree in Business Administration or a closely related field of study.
• 5-8 years progressively responsible professional experience as an executive assistant at a high-paced executive office preferred.
• Ability to work a flexible schedule, including occasional early mornings, evenings, or weekends, as needs arise.
• Ability to maintain confidentiality.
• Strong organizational and multitasking abilities.
• Strong sense of urgency, initiative, and ability to meet deadlines.
• Knowledge of internal and external customer service principles and practices.
• Knowledge of project management principles.
• Advanced knowledge of Microsoft Office Suite and willingness and ability to embrace IT technology.
• Excellent written and verbal communication skills.
• Ability to utilize AI effectively in your job.

Job Type: Full-time

Base Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• How many years of experience do you have supporting multiple executives?

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 5 years (Required)
• Microsoft Office: 5 years (Required)

Ability to Commute:

• Lancaster, PA 17601 (Preferred)

Work Location: In person

Salary : $70,000