What are the responsibilities and job description for the Office Administrator position at HR Collaboration Group LLC?
Office Administrator
This role is located in Bristol, IN.
Want to continue to grow and enhance your career? Do you thrive in an innovative environment where you can make an impact on the company's success?
Then we have a place for you!
Who We Are:
For over 60 years, we have been designing and building the highest-quality lawn and garden tools right here in Bristol, Indiana. We're dedicated to accuracy, reliability, and helping people take care of their lawns with confidence.
What We Offer:
- Exciting, innovative, and collaborative work environment
- Competitive pay
- Comprehensive HealthWellness programs
- Retirement Program with Employer Match
- Best practice Paid Time Off policies and paid holidays
- And much more to motivated, results-oriented individuals who want to make a real difference in their community and role
What You'll Do:
As the Office Administrator, you will administer, verify, process and support the reception, accounting, purchasing, and human resource areas ensuring the integrity, accuracy, filing, deadlines, and compliance needs are met for the company.
Your Accountabilities in the Role:
- Handles the incoming calls and reception area, representing the company brand, for an exceptional visitor/call-in experience.
- Administers, verifies, processes and supports the accounting areas, ensuring the integrity, accuracy, filing, deadlines, and compliance needs are met within the processes and systems used.
- Receives, verifies, and processes invoices ensuring invoices match purchase order and the service provider approval process for accurate and timely payment processing.
- Provides "hands on" support to the areas as needed to ensure confidential and high priority items are met.
- Assists with the preparation and coordination of the interfacing of information, data, and reporting to other areas of the business to ensure smooth and complete processes.
- Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner.
- Handles light office organization and filing for a pleasant workspace.
Position Requirements:
- Education: Bachelor's Degree in Accounting is a plus; HS Diploma or GED is required.
- Experience: 2 years of accounting, APA/R, or office administration experience is required.
- Certifications: N/a
- Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well.
- Technology Skills: Proficient with Microsoft Office (Outlook, Excel, and Word).
- Communication Skills: Advanced verbal and written communication skills.
- Leadership/ Behaviors: Customer-service oriented to support the team and vendors, compliance-oriented, data-focused, who can work independently in a fast-paced environment, dependable, and can handle confidential matters appropriately. Enjoys a high-volume data entry work environment with emphasis on accuracy and timeliness. Flexibility and adaptability are also important.
- Culture Match: High energy, motivated, problem solvers, and go getters - people that are on it, and able to work together to find solutions.
Other Important Information:
Pay: Hourly Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position.
Reports To: CFO / Controller
Core Hours: 8:00 am to 5:00 pm or 7:30 am to 4:30 pm (will work approx. 8 hours within this timeframe)
Typical Work Week: M-F; 40 - 45 hours a week on average
Direct Reports: None
Travel: None
