What are the responsibilities and job description for the PROPERTY MANAGER position at HPI Real Estate?
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Who We Are:
We are a full-service commercial real estate firm serving Austin, San Antonio, Dallas, and Houston with 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.
Purpose / Summary of Position:
The Commercial Property Manager is an essential role at HPI. In collaboration with assigned team and property accounting department, manage class A commercial properties in accordance with owner goals, industry best practices and management agreement.
Priority functions / Responsibilities:
- Manage commercial (office or industrial) properties in accordance with industry best practices and management agreement and in collaboration with direct reports (Assistant Property Manager and building maintenance Tech) and property accounting department.
- Conduct property/tours on a weekly/monthly basis and document accordingly. Office buildings require physical walk through, and onsite managers should be conducting common area inspections daily.
- Inspection of irrigation systems and landscaping and manage required repairs through vendors, maintenance technicians and at monthly inspection
- Conduct roof inspections monthly through building maintenance technician and on an annual basis through external consultant.
- Inspection of relevant lighting systems (internal/external for office and external for industrial) through vendors, maintenance tech and at monthly inspection; management of necessary repairs.
- Identify maintenance issues through review/analysis of work order system reports by documenting/tracking all maintenance through work order system
- Be on call and knowledgeable of all after hours issue resolution protocol
- Address all building emergencies immediately, notify owners in writing, update HPI Managers as appropriate also, should be notified in writing ASAP but not later than 24 hours.
- Manage tenant move-ins and move-outs in collaboration with leasing and accounting teams, in addition to Tenant Finish and new construction warranties.
- Responsible for knowing specifications of vendor services, overseeing quality, and ability to fire or hire services for designated property
- Insurance Management: Understand and enforce all certificates of insurance for buildings, tenants, and vendors.
- Develop understanding of ownership, debt structure, owner’s objectives and how it influences budget creation/management
- Compliance with accurate development of all building reporting requirements
- In collaboration with A/R department, Monthly A/R: Rent roll, reconciliations, collections, demand letters, and lock outs if necessary.
- In collaboration with property accountant, Monthly A/P: approve all utility invoices, communicate expected expenditures and proper coding
Why HPI Real Estate:
Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place. We invest into our employees and offer exceptional benefits like:
- Health, dental and vision insurance
- 401k with a safe harbor company match
- PTO and paid company holidays
- Paid life insurance
- Maternal/Paternal leave
HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.