What are the responsibilities and job description for the Payroll Specialist position at Hoya?
Essential Duties and Responsibilities
- Process and audit payroll for multiple states, including regular pay, bonuses, commissions, garnishments, and benefits deductions using ADP Workforce Now.
- Maintain payroll records and employee data accurately in accordance with company policy and regulatory standards.
- Ensure compliance with all federal, state, and local wage and hour laws, SOX controls, and payroll regulations.
- Evaluate and validate timesheets; investigate and resolve discrepancies with employees, supervisors, and HR.
- Respond to and resolve employee payroll inquiries with professionalism and timeliness.
- Generate, review, and interpret payroll reports for audits, management reporting, and funding purposes.
- Document and maintain payroll procedures; contribute to process improvements and automation initiatives.
- Partner with HR and Finance to support initiatives and ensure payroll integration aligns with business needs.
Education & Experience
- Bachelor's degree or equivalent combination of education and relevant experience.
- Minimum 5 years of payroll processing experience in a multi-state environment.
- Proficiency in ADP Workforce Now and advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUP).
- Experience in Payroll support for the US, Canada and Mexico is preferred.
- Strong working knowledge of payroll law and compliance requirements.
- Ability to manage competing priorities, solve problems, and maintain confidentiality.
- Strong interpersonal and verbal communication skills.
- Demonstrated ability to interpret data, analyze trends, and apply insights to business decisions.
- English Level: B2/B3
Behavioral Attributes
- Ensures Accountability: Owns outcomes and meets commitments with integrity.
- Plans and Aligns: Efficiently organizes tasks and prioritizes to support organizational goals.
- Manages Complexity: Analyzes detailed information to solve payroll-related challenges.
- Tech Savvy: Adopts and champions HR and payroll systems to drive process improvement.
- Collaborates: Works cross-functionally to build partnerships and streamline operations.
- Financial Acumen: Understands payroll data and contributes to budgeting and forecasting efforts.
- Decision Quality: Makes sound, timely decisions using policies, data, and stakeholder input.