Administrative Assistant

Howden Re is the global reinsurance broker and risk, capital & strategic advisor focused on relentless innovation & superior analytics for top client service.

About Role

Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service.

As our Administrative Assistant, you’ll be our trusted partner responsible for keeping our team organized, supporting our daily operations, and helping our team achieve its goals. The ideal candidate demonstrates superb organizational skills, professionalism, and a positive attitude. The role is based in our New York City office and responsibilities will include, but not limited to:

Responsibilities:

• Provides administrative support for five (5) Managing Directors and two (2) Directors based in the New York Office and Pennsylvania and may provide additional support to the broader brokerage team as needed
• Organizes travel arrangements or works directly with our partnered travel agency
• Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
• Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
• Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
• Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials
• Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
• Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date
• This role requires the four (4) days onsite in our Midtown Office.

Requirements:

• Post-secondary education / training is preferred; High school graduate or equivalent;
• Minimum 2-5 years of related experience, or equivalent education
• Excellent written and oral communication skills
• Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
• Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
• Works well under pressure to meet strict deadlines
• Ability to maintain detail-orientation across an array of tasks and initiatives
• Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
• Professional demeanor with an engaging personality
• Legally authorized to work in the US

The expected compensation for this role is $36.00-$40.00 per hour; actual hourly rate will be determined based on factors including candidate experience and work location. This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

What we offer:
A career that you define. Yes, we offer all the usual rewards and benefits - including medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days and more.

We provide an environment where new ideas are encouraged and celebrated, where people who want to have a real hand in our success thrive. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.

EEO Statement:
We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect. Howden Re North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Howden Re will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.