What are the responsibilities and job description for the Part-Time Office Assistant position at Howcroft Field Service?
Job Summary
We are seeking a motivated and detail-oriented Part-Time Office Assistant to join our dynamic team! In this role, you will be the friendly face of our office, providing essential administrative support to ensure smooth daily operations. Your energetic approach and organizational skills will help maintain an efficient workspace, support client interactions, and handle a variety of clerical tasks. This position offers a fantastic opportunity for individuals looking to gain valuable office experience while contributing to a positive and productive environment.
Responsibilities
- Greet visitors and clients professionally at the front desk, ensuring excellent customer service and positive first impressions
- Manage multi-line phone systems, directing calls efficiently and courteously while handling inquiries with confidence
- Perform data entry and maintain accurate records using Microsoft Office applications, including Word and Excel
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
- Organize files, manage document filing systems, and handle confidential information with discretion
- Support office management activities such as calendar scheduling, appointment setting, and coordinating meetings
- Provide general administrative support including photocopying, faxing, mailing, and supply inventory management
Qualifications
- Prior office or clerical experience is preferred; strong organizational skills are essential
- Proficiency in Microsoft Office Suite (Word, Excel) and computer literacy required
- Experience with QuickBooks or similar bookkeeping software is a plus
- Excellent phone etiquette with the ability to manage multi-line phone systems effectively
- Strong data entry skills with high accuracy and attention to detail
- Ability to handle confidential information responsibly and maintain professionalism at all times
- Exceptional time management skills with the ability to prioritize tasks efficiently
- Personal assistant or office management experience is advantageous but not mandatory
Join us as a Part-Time Office Assistant and become an integral part of a vibrant team committed to excellence! We value proactive individuals who thrive in busy environments and are eager to support our organization’s success through their enthusiasm and expertise.
Pay: $16.00 - $20.00 per hour
Expected hours: 24.0 per week
Work Location: In person
Salary : $16 - $20