What are the responsibilities and job description for the Personal Assistant position at Howard-Sloan Search?
Executive/Personal Assistant
New York, New York, United States
Overview:
The Executive Assistant will be a part of an assistant team that provides high-level administrative support to the CEO. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.
What You’ll Do:
- Manage sensitive matters with a high level of confidentiality
- Manage CEO’s daily calendar of meetings and events
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Arrange travel and accommodations for the Executive
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Organize complex calendars and schedules; resolving any scheduling issues
- Prepare expense reports on a regular basis
What You Have:
- Bachelors degree highly preferred
- 10 plus years of relevant experience required
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
Salary : $140,000 - $175,000