What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Howard Painting?
Job Overview
We are seeking a detail-oriented Bookkeeper/Administrative Assistant to join our team. This role combines essential financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be energetic, organized, and possess excellent communication skills to handle a variety of clerical and bookkeeping tasks. This paid position offers an opportunity to contribute to a professional environment where efficiency and customer service are prioritized.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records and prepare reports for management review
- Handle incoming calls using multi-line phone systems with professionalism and courtesy
- Provide front desk support by greeting visitors, managing appointments, and directing inquiries
- Perform data entry and maintain organized filing systems for both digital and paper documents
- Assist with office management duties such as ordering supplies, coordinating schedules, and supporting team members
- Communicate effectively with clients and vendors via phone, email, and in person to ensure excellent customer service
- Support administrative functions including word processing, proofreading, and preparing correspondence using Microsoft Office tools
Requirements
- Proven experience with office management, clerical tasks, or administrative support in a professional setting
- Strong computer skills with proficiency in Microsoft Office (Word, Excel) and data entry software
- Experience using QuickBooks for bookkeeping or accounting tasks is highly preferred
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Exceptional phone etiquette and customer service skills for front desk responsibilities
- Demonstrated ability to handle multiple tasks simultaneously while maintaining accuracy and attention to detail
- Previous experience in office experience or as a personal assistant is advantageous
- Strong typing speed, proofreading skills, and familiarity with productivity software are essential for success
Pay: $18.00 - $22.00 per hour
Benefits:
- Paid time off
- Retirement plan
Work Location: In person
Salary : $18 - $22