Procurement Service Partner

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

The Procurement Service Partner (PSP) leads the procurement process for their assigned labs and departments. They will support labs and departments on all Purchasing issues/questions. Their work includes researching sources and providing analysis of price comparison for goods and fulfillment, recommending options based on the analysis, negotiating pricing agreements, completing orders, invoicing, and reconciling payments. The PSP also provides input and recommendations to the supplier relationship team on supplier activity levels, proposed contract development, contract administration and supplier quality. The person in this role will maintain collaborative relationships across procurement and Institute-wide operations to ensure continual operational focus. As we find opportunities to leverage technology to support our work, we are looking for someone who has experience using various platforms and/or who possesses a strong desire to learn how to use them.

We prefer you work in a hybrid model at our headquarters campus in Chevy Chase, MD, but remote arrangements will be considered. During the interview process, we can discuss potential remote arrangements, if applicable.

What we provide:

• Opportunities to use your talents toward the critical work of HHMI's mission by directly supporting the scientific work.

• A manager that promotes flexibility for the individual to customize the experience work the job the best way they see fit.

• A team driven environment that takes time to recognize and celebrate one another.

• A company that champions a healthy work life balance with a flexible hybrid working model.

• A competitive compensation package that includes a 10% employer contribution to your retirement, up to $10,000 in educational reimbursement each year, and a significant budget for professional development.

What you'll do:

• Lead daily acquisition of goods and services in support of HHMI labs and departments.

• Advise laboratory and department staff on HHMI preferred suppliers and products.

• Serve as primary procurement contact to assigned labs and departments for issues/questions.

• Manage procurement requests and use judgment to identify the most effective means to procure the desired goods or services to fulfill request.

• Promote the use of existing contracted suppliers and supplier catalogs available on P2P.

• Negotiate pricing agreements with non-contract/catalog suppliers.

• Handle invoicing problems and ensure invoice reconciliation is resolved in a timely manner.

• Provide consistent high-quality service within targeted productivity, efficiency and accuracy metrics, meeting, or exceeding SLA's.

• Maintain skillsets in various Supply Chain Applications (i.e. Workday, Ariba, Apex Solution, etc.)

• Expedite orders and resolve issues when appropriate.

• Oversee pro-card purchases and reconciles statements.

• Resolve purchase order remaining obligations expeditiously.

• Develop in depth knowledge of the goods and services procured at the Institute and the needs of assigned commodities.

• Provide input on the development of purchasing policy, procedures, and guidelines.

• Analyze spending patterns for supported labs and coordinate with supplier relationship group and PSP to help lab and department managers assess possible improvements or cost savings.

• Communicate and meet with designated laboratory and department members to inform of changes in HHMI's procurement policies and procedures.

What you bring:

• Bachelor's degree in purchasing, business, or related field.

• Minimum five years of procurement experience, preferably in an academic or research environment.

• Proficient with procurement systems and Microsoft Office suite programs. Experience using various Supply Chain Applications (i.e. Workday, Ariba, Apex Solution, etc.)

• Familiarity with, or strong desire to learn to use, platforms that leverage AI technology (i.e. Guided Buy).

• High degree of emotional intelligence as exhibited through excellent interpersonal skills, self-awareness, and the ability to work collaboratively to achieve shared objectives.

• Excellent organizational skills and attention to detail.

• Establishes and maintains effective customer relationships.

• Demonstrated ability to deliver end results with accuracy and efficiency.

• Actively seeks new ways to grow and be challenged using both formal and informal development channels.

• Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.