What are the responsibilities and job description for the Executive Assistant position at Howard Hanna Real Estate Services?
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Position: Executive Assistant Location: Administrative SouthPark Office, Charlotte
Status: Full-Time / Salary, Exempt Manager: President, HHSE
Job Overview:
We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive support to the President of Howard Hanna Southeast. The ideal candidate is execution-focused and proficient in handling complex administrative tasks, coordinating schedules, organizing information, and coordinating responsibilities across real estate operations. This role requires flexibility and the ability to handle confidential information with discretion. This is an in office role.
Primary Responsibilities
- Manage the President’s schedule, regional calendar, meetings, and travel coordination.
- Manage the Annual Calendar
- Create Daily Call Sheets.
- Prepare and distribute meeting agendas and meeting minutes.
- Document key decisions and track action items through completion.
- Produce monthly reports by region and branch for brokerage, mortgage, title, insurance, relocation, Business Services Integration, and New Homes.
- Develop mastery of Profit Power, Salesforce, BrokerMetrics, and Relitix.
- Prepare agenda, presentations, reports, and supporting materials for company and leadership meetings.
- Attend selected meetings on behalf of the President and provide timely summaries and follow-up.
- Schedule and prepare agenda and presentation for Quarterly Admin Meetings.
- Coordinate visits from the Hanna Family.
Success will be measured by the accuracy and timeliness of reporting, completion of meeting action items, quality of presentations, successful implementation of company initiatives, and the overall effectiveness of support provided to the President.
Qualifications
- Proven experience as an executive assistant, preferably in the real estate industry.
- Excellent organization and attention to detail.
- Strong communication and follow-through skills.
- Advanced reporting and presentation skills.
- Proficiency in real estate software, including Profit Power, BrokerMetrics, and Relitix.
- Professionalism, confidentiality, and sound judgment.
- Ability to work effectively across regions, branches, and departments.
- Flexibility to adapt to changing responsibilities.
Education and Experience
- Bachelor’s degree preferred.
- 5 years of experience as an Executive Assistant supporting the C-Suite.
- Prior experience working in the Real Estate Industry is preferred.
Benefits
Comprehensive benefits package including Paid time off, Medical, Dental, Vision, 401K, Long Term Disability, Short Term Disability, and more.
To Apply
Qualified Candidates may submit cover letters with salary requirements when applying.
This job description is an overview of the scope of responsibilities and is not intended to be an inclusive list of job tasks and expectations.
About Us
We are Howard Hanna Allen Tate Real Estate, the number one real estate company in the Carolinas. As part of Howard Hanna Real Estate Services, we are the #1 family-owned real estate company in the country. Since 1957, we’ve provided homebuyers and sellers with superior service, unparalleled market connections, and deep local expertise.
Our mission goes beyond transactions. We are a family-owned, full-service real estate company committed to professionalism among our colleagues, clients, and communities. We are inspired every day to deliver solutions that help navigate complex real estate transactions.
HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.