Office Assistant

Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will possess strong computer skills, excellent customer service abilities, and experience with office management systems. This role offers an opportunity to work in a dynamic environment where efficiency and professionalism are valued. The Office Assistant will play a vital role in maintaining smooth office operations, assisting with clerical tasks, and providing exceptional support to staff and clients alike.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication
• Coordinate calendar management and appointment scheduling for staff members
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards
• Support office management tasks such as supply inventory, mail distribution, and general administrative duties
• Maintain organized files both digitally and physically to facilitate quick retrieval of information
• Support personal assistants or medical/dental receptionists with clerical duties as needed

Experience

• Previous office experience or administrative background preferred, including clerical or receptionist roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or bookkeeping is a plus
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, including phone etiquette and bilingual abilities are desirable
• Familiarity with office management procedures, data entry, proofreading, and calendar management
• Demonstrated ability to handle customer service responsibilities with professionalism and tact
• Prior experience in personal assistant roles or supporting executive-level staff is advantageous

This position requires a proactive individual capable of managing multiple responsibilities while maintaining a high level of accuracy and professionalism. The Office Assistant will be an integral part of our team dedicated to delivering exceptional administrative support.

Job Types: Full-time, Part-time, Temporary, Contract, Temp-to-hire

Pay: $20.00 - $30.00 per hour

Benefits:

• Paid time off
• Relocation assistance

Work Location: Hybrid remote in Houston, TX 77056

Salary : $20 - $30