What are the responsibilities and job description for the Senior Payroll Analyst position at Houston Methodist?
At Houston Methodist, the Senior Payroll Analyst position is responsible for ensuring payroll functional applications that meet department performance objectives and optimizes payroll processes, focusing on automation and system utilization through data analysis and subject matter expertise. In addition to performing the duties of Payroll Analyst, this position will coordinate and prioritize projects within department and cross-functional teams (different departments in HR, IT and operation. The Sr Payroll Analyst position will analyze, validate, and manage the real needs of payroll processing, as well as serve as a subject matter expert for various payroll applications. This position has in-depth knowledge of payroll laws and regulations (e.g. Fair Labor Standards Act (FLSA) wage and hour, out-of-state tax, etc.) and provide guidance to customers accordingly. Working in partnership with the department management, this position is essential to the successful execution of departmental initiatives.
EDUCATION
EXPERIENCE
LICENSES AND CERTIFICATIONS
Preferred
FLSA STATUS
Exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
LICENSES AND CERTIFICATIONS
Preferred
SKILLS AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSExempt
QUALIFICATIONS
EDUCATION
- Bachelor’s degree in Computer Science, Business Administration, Health Administration, Human Resources, Accounting or related discipline
- Master’s degree preferred
EXPERIENCE
- Five years experience in the health care, Human Resources, payroll or related field
- Five years functional experience working with information technology teams on development projects and with various computer systems/applications
LICENSES AND CERTIFICATIONS
Preferred
- CPP - Certified Payroll Professional (APA)
SKILLS AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Demonstrates a high level of maturity with demonstrated self-confidence and ability to make decisions
- Conducts self in a professional manner at all times
- Ability to work with peers in a team situation
- Professional handling of exposure to confidential/sensitive information
- Must demonstrate keen attention to detail and accuracy
- Excellent customer service skills; proficiency in verbal and written English
- Intermediate computer skills in Windows, MS Office applications, human resources information system (HRIS), Enterprise Resource Planning (ERP) Payroll applications, and time and attendance systems
- Advanced reporting tool development
- Knowledge of Family and Medical Leave Act (FMLA), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and U.S. Citizenship and Immigration Services Form I-9 requirements
- Must be a self-starter and work independently
- Must be very well organized, able to effectively manage multiple priorities in environment of substantial interruptions
- Must be flexible and adapt to change without reservation
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Mentors and leads payroll team members regarding best practices and new processes/functionality, including one-on-one training, as needed. Role models interpersonal skills when working with various customers and peers to accomplish department goals.
- Serves as the primary liaison for IT/vendor and other HR teams to address complex payroll issues liaison for the Payroll Department.
- Influences a dynamic, team-focused work unit that helps to achieve optimal department results. Exhibits and demonstrates healthy work relationships such as mitigation of conflict, leading problem-solving and resolution efforts. Recommends initiatives to improve department scores for employee engagement.
SERVICE ESSENTIAL FUNCTIONS
- Coordinates and prioritizes projects within department and cross-functional teams. Works with appropriate corporate departments to resolve issues. Ensures all required paperwork is completed as needed.
- Serves as subject matter expert for various payroll and employee information systems/functions, including troubleshooting, training end users, functional system configuration, and testing.
- Leads requirements analysis and verification, ensuring that requirement statements are complete, consistent, concise, comprehensible, and verifiable. Represents requirements using alternative views, such as analysis models (diagrams), prototypes, or scenarios, where appropriate.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Manages the accuracy and compliance of data within the payroll system, ensuring complete and full compliance with regulatory agencies and HM policies and procedures Reviews data entered, verifies required supporting documents.
- Uses in depth knowledge of payroll laws and regulations (e.g. FLSA, wage and hour, out-of-state tax, etc.) to provide guidance to customers.
- Identifies opportunities for corrective action and improvement, providing recommendations; contributes to meeting department and hospital targets for quality and safety.
FINANCE ESSENTIAL FUNCTIONS
- Uses resources efficiently; does not waste supplies. Inventories and orders office supplies following established department standards. Assists with routine equipment troubleshooting such as paper jams, ink cartridge replacement, etc.
- Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Investigates and incorporates evidence-based practices which are presented leadership. Participates in and may plan and lead various department activities for innovative solutions in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.
- Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the My Development Plan on an on-going basis. Ensures own career discussions occur with appropriate management.
SUPPLEMENTAL REQUIREMENTS
- WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- On Call* No
- May require travel within the Houston Metropolitan area Yes
- May require travel outside Houston Metropolitan area No
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- Bachelor’s degree in Computer Science, Business Administration, Health Administration, Human Resources, Accounting or related discipline
- Master’s degree preferred
EXPERIENCE
- Five years experience in the health care, Human Resources, payroll or related field
- Five years functional experience working with information technology teams on development projects and with various computer systems/applications
LICENSES AND CERTIFICATIONS
Preferred
- CPP - Certified Payroll Professional (APA)