What are the responsibilities and job description for the Project Control Specialist position at Houston Methodist?
At Houston Methodist, the Project Control Specialist, a direct report to the Vice President of Capital Planning, is responsible for developing and implementing project controls for all major capital projects at Houston Methodist. This position develops, monitors, tracks, analyzes, forecasts, and reports on project schedules and budgets for Houston Methodist's major capital construction projects. The Project Control Specialist position acts as administrator for the project cost accounting system e-Builder and Project. This position has oversight and maintenance of department's electronic reporting dashboard, analyzing data, and reporting project progress. The Project Control Specialist position must have strong interpersonal skills, be a self-starter, confident in abilities, self-motivated, with the ability to effectively manage people and drive results without formal influence, with the ability to creatively solve problems. Additionally, this position partners effectively to implement and lead programs/projects through a multi-layered, decentralized organization.
EDUCATION
EXPERIENCE
FLSA STATUS
Exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
KNOWLEDGE AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSExempt
QUALIFICATIONS
EDUCATION
- Bachelor’s degree in Engineering, Construction Management, Architecture, or related field, or four years of experience (in addition to minimum work experience required listed below) in lieu of degree
EXPERIENCE
- Seven years’ experience in related discipline to include five years of project management and/or project accounting experience of moderate complexity and extended duration
KNOWLEDGE AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Strong analytical, financial analysis, and project management skills
- Strong communication skills oral and written, plus the ability to communicate appropriately with a wide range of people and behavior styles
- Strong interpersonal skills, a self-starter, confident in abilities, self-motivated with the ability to effectively manage people and drive results without formal influence
- Demonstrates ability to multi-task and manage multiple functions simultaneously
- Strong knowledge of tools and most current project management software programs and other industry software
- Expert spreadsheet skills, word-processing and presentation software skills including Excel
- Strong attention to detail and organization & work process management skills
- Demonstrates excellent judgment, differentiation, and decision-making among opportunities
- Ability to learn quickly, adapt to new situations, anticipate needs and excellent planning skills
- Highly technology-oriented with ability to rapidly learn new PMIS (Project Management Information Systems)
- Experience managing invoices and payment applications in digital systems
- Understanding of how project controls support overall organization goals
- Technical understanding of the construction industry
- Experience in Workday applications
- Experience developing and maintaining reporting dashboards utilizing Power BI
- Assist in PMIS (Project Management Information Systems) implementation and act as system administrator in vendor onboarding, provide helpdesk support to internal teams and client users, maintain system configuration and data integrity
- Oversight and support of the Construction contract audit process by outside audit firm
- Support delivery of the project controls services, including capital planning, project funding and setup; cost and commercial management, schedule control, risk management and project close-out
- Perform data entry and verification across program systems
- Collaborate closely with project teams to ensure PMIS governance
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Partners effectively to implement and lead programs/projects through a multi-layered, decentralized organization, navigating through different levels of leadership and perspectives to achieve aligned outcomes.
- Works closely with project managers, client representative, and Finance department. Collaboratives with all team members, providing superior customer service.
- Improves communication between departments or groups when working on projects together, serving as a liaison who communicates feedback and evaluations from one group to another.
- Initiates improvements of department scores for employee engagement.
SERVICE ESSENTIAL FUNCTIONS
- Develops, monitors, tracks, analyzes, forecasts, and reports on project schedules and budgets for Houston Methodist’s major capital construction projects.
- Develops and tracks estimates for project completion, project commitments and expenditures, project progress and productivity.
- Exhibits extreme resourcefulness and draws on diverse assets and sources to provide solutions and find insights on various trends and information to make high-quality, informed decisions that drive value.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Develops procedural controls for monitoring and reporting project progress.
- Drives processes efficiently, using a critical eye for detail, analytical, project management approach, guiding all key stakeholders, ensuring all requirements are met while adhering to tight deadlines.
- Oversees documentation and quality assurance of requirements of projects to ensure internal, state and regulatory compliance when applicable; develops and holds self and others accountable to detailed project plans.
FINANCE ESSENTIAL FUNCTIONS
- Provides support for project pricing and scheduling. Analyzes data and report project progress.
- Maintains and distributes financial reports, forecasts, etc. Meets and coordinates with internal stakeholders, including Finance.
- Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize daily tasks. Utilizes time efficiently and helps other team members.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.
- Seeks opportunities to identify self-development needs and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the Individual Development Plan on an ongoing basis.
SUPPLEMENTAL REQUIREMENTS
- WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- On Call* No
- May require travel within the Houston Metropolitan area Yes
- May require travel outside Houston Metropolitan area No
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- Bachelor’s degree in Engineering, Construction Management, Architecture, or related field, or four years of experience (in addition to minimum work experience required listed below) in lieu of degree
EXPERIENCE
- Seven years’ experience in related discipline to include five years of project management and/or project accounting experience of moderate complexity and extended duration