What are the responsibilities and job description for the Contract Administrator position at Houston Methodist?
At Houston Methodist, the Contract Administrator position is responsible for managing the contracts across area of responsibility as assigned. This position presents contract recommendations for cost savings and operational efficiencies. The Contract Administration works closely with contracting, sourcing, legal, value analysis (VA), group purchasing organizations (GPOs), end users and suppliers. This position identifies opportunities, drives consensus and implements contracts.
EDUCATION
EXPERIENCE
LICENSES AND CERTIFICATIONS
Required
FLSA STATUS
Exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
LICENSES AND CERTIFICATIONS
Required
SKILLS AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSExempt
QUALIFICATIONS
EDUCATION
- Bachelor’s degree in Supply Chain, Business or related field required
EXPERIENCE
- Five years of experience in contracting and supply chain; for internal employees four years of experience in contracting and supply chain
LICENSES AND CERTIFICATIONS
Required
- CCMA - Certified Contract Management Associate (NCMA)
SKILLS AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Possess ability to work with complex legal documents.
- Ability to communicate effectively and professionally to engage clinical and non-clinical staff, vendors, and distributors.
- Ability to manage large volumes of contracts in different stages of completion.
- Ability to conduct due diligence of contract details before recommendation to sign, such as assessment of clinical needs, financial impact, and terms and conditions.
- Ability to perform in a self-directed, fast-paced environment with changing deadlines and priorities.
- Ability to initiate and facilitate problem-solving processes when issue or concerns are identified.
- Knowledge of medical/surgical supplies and equipment is desirable.
- Demonstrated competency in Microsoft Office products.
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Responds to all communications from internal/external customers within defined service level agreement.
- Meets with assigned departments at least quarterly.
- Partners with key stakeholders, such as internal Supply Chain Management (SCM), end-user partners and external Vendor Partners, to complete product and service implementations, conversions, or changes.
SERVICE ESSENTIAL FUNCTIONS
- Leads in request for proposal (RFP) processes and obtains informal bids/quotes. Manages bid process through contract award and implementation of products and services, including the set-up of supplies in the materials system and with distributor.
- Coordinates frequent meetings as appropriate with distributors, vendors and service providers for synchronization of contracted price, specifications, terms and conditions.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Responsible for audits of contract performance across all areas of assigned categories to ensure that the Health System is maximizing and obtaining earned contract value.
- Performs maintenance/distribution of contract modifications including terms and/or pricing with appropriate stakeholders.
FINANCE ESSENTIAL FUNCTIONS
- Evaluates and prioritizes existing contracts for opportunities to improve contract benefits and/or reduce costs based on annual work plan savings in assigned discipline. Works closely with key stakeholders to determine most advantageous participation.
- Research and analyze GPO contracts and market information to identify the most cost-efficient contract opportunities.
- Ensures contract compliance with terms and conditions to achieve cost savings. Prepare financial analysis necessary to arrive at financial impact and report findings on as requested, required or appropriate.
- Negotiate contract pricing, terms and conditions and monitors price compliance throughout the lifecycle of the contract. Addresses contract price conflicts in conjunction with internal SCM functional teams as appropriate.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Review current and existing contracts to identify additional value add for Houston Methodist.
- Identify areas of contract opportunity to increase contract penetration and reduce costs.
- Assumes responsibility for own professional development. Completes the My Development Plan (MDP).
SUPPLEMENTAL REQUIREMENTS
- WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- On Call* No
- May require travel within the Houston Metropolitan area Yes
- May require travel outside Houston Metropolitan area Yes
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- Bachelor’s degree in Supply Chain, Business or related field required
EXPERIENCE
- Five years of experience in contracting and supply chain; for internal employees four years of experience in contracting and supply chain
LICENSES AND CERTIFICATIONS
Required
- CCMA - Certified Contract Management Associate (NCMA)