What are the responsibilities and job description for the Clinical Activation Project Manager position at Houston Methodist?

FLSA STATUS
Exempt

QUALIFICATIONS

EDUCATION

EXPERIENCE

Five years of hospital clinical or healthcare operations experience
Experience in clinical planning and design, FFE procurement/coordination, activation/transition planning, move planning, operational readiness, and project management preferred

LICENSES AND CERTIFICATIONS
Required

RN - Registered Nurse - Texas State Licensure - Texas Board of Nursing_PSV Must obtain permanent Texas license within 60 days (if establishing Texas residency)

KNOWLEDGE AND ABILITIES

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
Project management skills include scope, schedule, and risk management
Ability to interpret project data, readiness metrics, and activation dependencies to support clinical operations during transitions
Effective communication skills with the ability to develop executive-level reporting and activation documentation
Ability to work independently and make decisions that impact clinical operations and transition readiness
Strong influencing and negotiation skills across interdisciplinary teams

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

Coordinates and engages with cross-functional teams, including clinical operations, construction, IT, Biomed, supply chain, outside vendors and regulatory partners, to ensure alignment across all FFE and activation activities.
Serves as a primary liaison between operational leaders, construction partners, and other stakeholders to resolve issues and align project expectations.
Partners with logistics consultants in developing move plans for each department and serves as coordinator of clinical move activities.

SERVICE ESSENTIAL FUNCTIONS

Manages the planning and procurement process for FFE and coordinates with information technology and supply chain on assigned projects, ensuring clinical workflows and FFE requirements are incorporated effectively.
Oversees activation tasks across design, planning, implementation, occupancy, and closeout.
Develops and distributes documentation such as meeting minutes, readiness trackers, risk logs, and activation plans for leadership review.
Supports readiness inspections and operational walk-throughs to verify clinical and operational preparedness.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

Monitors and manages FFE specification development, FFE procurement and installation along with activation-related activities and works with clinical and project teams to ensure schedules are adhered to.
Coordinates and verifies compliance with regulatory readiness activities, including mock surveys, operational safety reviews, and clinical workflow validation.
Evaluates activation processes and identifies opportunities to enhance safety, quality, and operational efficiency.

FINANCE ESSENTIAL FUNCTIONS

Ensures equipment and supply needs are identified and coordinated in alignment with operational timelines and budget.
Monitors financial impacts related to the FFE specifications, and activation activities, including risks, procurement delays, and changes to project or activation scope.
Tracks procurement statuses of owner-furnished FFE and coordinates delivery and installation timelines.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

Participates in continuous improvement activities and identifies opportunities to refine activation processes.
Stays informed on emerging trends in clinical operations, activation practices, and project management methodologies, while actively pursuing continuous development in project leadership and activation strategies to enhance overall performance.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

ON-CALL*

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

TRAVEL**

**Travel specifications may vary by department**

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Clinical Activation Project Manager