What are the responsibilities and job description for the Executive Administrative Assistant position at Houston Hospice?
Houston Hospice believes that the most valuable resource to an organization is it’s Employees. Founded in 1980, we are the oldest, largest, independent non-profit hospice in the greater Houston area. It is our mission to provide uncompromising, compassionate, end-of-life care to patients of all ages and their families. Serving 13 counties that surround the Houston area, we are committed to being the highest quality hospice provider wherever we serve.
About the Role
Houston Hospice is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You’ll play a key role in ensuring the executive’s schedule, operations, and communications run smoothly.
Duties/Responsibilities:
- Proactively identifies opportunities, takes initiative, and consistently drives tasks to completion with a high level of ownership and accountability
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate internal and external communications on behalf of the executive
- Prepare reports, presentations, and correspondence with a high level of accuracy
- Organize and maintain files, records, and confidential information
- Serve as a liaison between the executive and internal teams, vendors, and clients
- Plan and coordinate meetings, events, and logistics
- Track deadlines and follow up on action items to ensure timely completion
- Assist with special projects and perform additional administrative duties as needed
Qualifications:
- 3 years of experience in an executive or administrative support role
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools
- Ability to handle sensitive information with discretion and professionalism
- Strong problem-solving skills and attention to detail
- Experience supporting C-level executives is a plus
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