What are the responsibilities and job description for the ACCOUNTS RECEIVABLE SUPERVISOR position at HOUSTON DISTRIBUTING CO INC?
Title: Accounts Receivable Supervisor
FLSA Status: EXEMPT
General Summary:
As a member of the Finance and Administration Department staff, this position reports to the VP of Finance and is responsible for invoicing, cash application, collections, and resolving customer account concerns. This role ensures the accuracy, timeliness, and integrity of all accounts receivable processes while providing leadership to the Route Settlement Team. This is a fully on-site position.
Essential Duties and Responsibilities:
- Supervise and train Route Settlement Team
- Oversee Route Settlement of all invoices.
- Oversee daily application of cash postings to customer accounts.
- Ensure timely preparation and posting of invoices, cash and accuracy of transactions related to accounts receivable.
- Perform daily reconciliation and posting of all Fintech, Bank Deposits and Cash Safe deposits with General Ledger and Bank.
- Oversee and serve as backup to customer service calls related to accounts receivable.
- Maintain and update customer files, including name or address changes, payment method.
- Maintain customers within Fintech & other financial servicers.
- Set up and maintain Drivers for over/short billings.
- Oversees coordination with Sales on customer call volume and reporting.
- Prepare and review Accounts Receivable Aging Report and follow up with Customer on outstanding payments beyond contractual terms and conditions.
- Perform collection calls as required.
- Reconcile assigned Accounts Receivable accounts to General Ledger accounts.
- Identify and implement process improvements in collaboration with cross-functional teams to enhance efficiency and effectiveness.
Other Duties and Responsibilities:
- Backfill Route Settlement team as required.
- Establish route settlement team duties and work hours
- Document positions and related tasks.
- Monitor settlement room operations and equipment.
- Perform other duties as required.
Qualifications:
Qualifications and Experience:
- Minimum of 7 years of relevant experience in accounts receivable or related finance functions.
- Prior accounts receivable and invoicing experience required.
- Experience with banking processes and account reconciliation required.
- Supervisory or team leadership experience preferred.
- Experience within the distribution industry and related software systems is a plus.
- Strong analytical, organizational, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency in financial systems and Microsoft Office applications, particularly Excel.