Payroll & Benefits Specialist (Part-time)

Description

JOB SUMMARY

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll, benefits, and employee data, ensuring a seamless and compliant employee experience. This role is a key operational partner within the HR team, supporting payroll and benefits execution while maintaining data integrity and assisting with audit and compliance processes.

This is a part-time, hourly position focused on consistency, accuracy, and compliance in support of the employee lifecycle. Experience with Paylocity or similar HRIS/payroll systems is strongly preferred.

Part-Time (20–25 hours/week average, with flexibility during payroll cycles)

Duties & Responsibilities

• Payroll Administration
• Process payroll in coordination with internal teams and external vendors, ensuring accuracy and timely delivery
• Review payroll data including timekeeping, deductions, garnishments, taxes, and adjustments
• Research and resolve payroll discrepancies based on established processes, escalating complex issues as needed
• Maintain payroll records in accordance with company policies and legal requirements
• Support payroll-related audits by preparing required documentation and reports
• Follow established processes to maintain compliance with wage and hour laws and payroll best practices
  
  

Benefits Administration

• Support administration of employee benefits programs including enrollments, changes, and terminations
• Maintain benefits records and ensure accurate payroll deductions
• Support open enrollment, including system updates, employee communication, and vendor coordination
• Assist employees with benefit inquiries and coordinate with vendors for issue resolution
• Coordinate 401(k) plan processing, including contributions, reporting, and vendor communication
• Process and support administration of COBRA in coordination with vendors or third-party administrators
• Support benefits invoicing review and vendor coordination
  
  

Compliance, Audits & Reporting

• Prepare and maintain documentation for payroll, benefits, and compliance audits
• Support financial and internal audits related to payroll, benefits, and 401(k) processes
• Track and maintain compliance-related documentation and required employee notices
• Support unemployment claims administration and documentation
• Maintain required reporting related to employee data, benefits, and compliance based on established requirements
  
  

Employee Data & HR Systems Support

• Maintain accurate and up-to-date employee personnel files in accordance with company policies and recordkeeping requirements
• Ensure proper documentation is filed and retained for employee lifecycle events (hire, change, leave, termination)
• Enter and update employee data in HRIS systems in a timely and accurate manner
• Generate standard and ad hoc reports based on defined requirements
• Ensure data accuracy and completeness across HR and payroll systems
  
  

Leave Support (Administrative)

• Track leave of absence documentation and coordinate with third-party administrators
• Maintain records related to leave status and required documentation
  
  

General HR & Administrative Support

• Assist with onboarding administrative tasks including data entry and system setup
• Support benefits orientation logistics and employee communications
• Coordinate distribution of required employee notices and documentation
• Provide administrative support to HR processes and projects as needed
  
  

Skills & Abilities

• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage recurring deadlines and cyclical processes (payroll, open enrollment, audits)
• Ability to handle sensitive and confidential information with discretion
• Clear and professional communication skills
• Strong data entry, reporting, and documentation skills
• Ability to navigate and troubleshoot HRIS systems, with a preference for Paylocity experience
  
  

Requirements

EDUCATION & TRAINING

• Associate’s or bachelor’s degree in human resources, Business Administration, or related field, or equivalent experience
• Payroll or benefits certification preferred
  
  

Knowledge & Experience

• 2–4 years of payroll, benefits, or HR administrative experience
• Hands-on experience processing payroll and administering benefits through an HRIS platform
• Experience with Paylocity strongly preferred; candidates who have independently processed payroll in Paylocity will be highly valued
• Experience with HRIS systems such as Paylocity, ADP, UKG, or similar platforms
• Working knowledge of payroll regulations, benefits administration, COBRA, and compliance requirements
• Experience supporting audits, reporting, and regulatory documentation