Administrative Assistant

Housing Solutions of New York is looking for an Administrative Assistant to join the team!

About the Company:

Housing Solutions of New York (HSNY) is committed to making a difference in solving the housing problem in New York City by transforming lives and creating holistic paths to employment so that individuals and families can secure safe, clean, affordable, and permanent housing. Our Mission? End Homelessness.

About the Role:

The Administrative Assistant is responsible for providing administrative and general support to HSNY’s program by providing office assistance and implementing administrative systems, procedures and policies that support program participants and staff.

Responsibilities:

· Maintains office workflow by implementing administrative systems, procedures and policies that maximize the efficiency of office service and the quality of work product.

· Streamlines the communication process among staff. Assists with the maintenance of the Shelter Director’s calendar for workshop schedules and scheduling meeting dates for all upcoming meetings and follow-up calls to ensure appointments are kept.

· Supports program professionals by conducting research, compiling information and managing data. Assists program staff in maintaining folders updated and inputting program activities into the online database system. Prepares reports, documents and letters to support program work processes. Coordinates the distribution of information, proposals, manuals and other materials.

· Ensures quality work standards by editing reports, documents and letters before distribution.

· Maintains inventory and coordinates ordering of office supplies and equipment for internal procedures.

· Promotes positive image of the organization through communicating HSNY’s mission and programs to a variety of audiences.

· Delivers program and technical assistance to colleagues, in collaboration with other offices or agencies.

· Performs other duties as assigned.

Qualifications:

Associate’s degree required. At least one-year administrative experience required.

Required Skills:

Strong verbal and written communication skills, organization, multi-tasking, and scheduling. Customer service skills for positive interactions with clients. Knowledge of MS Word, PowerPoint, Excel and other database programs. Willingness to maintain confidentiality.

Preferred Skills:

Bilingual Spanish speaking in a plus!

Pay range and compensation package:

Pay: $35,000.00 - $40,000.00 per year

What We Offer:

· Health Insurance

· Dental Insurance

· Vision Insurance

· Flexible Spending Account (FSA)

· Generous PTO

· Pet Insurance

· Employee Assistance Program (EAP)

· Employee Discount Program

· Tuition Reimbursement

· Student Loan Forgiveness

· Employee Referral Program

· Professional Development

· Employer Paid Life Insurance

· 403b Plan

· 403b Employer Match

· An opportunity to positively impact the lives of the thousands of clients we serve!

Thank you for your interest in working with us!

Website: www.hsofny.org

EEO STATEMENT: HSNY provides equal opportunity for employment and advancement to all employees and applicants for employment. HSNY does not discriminate against any individual based on race, creed, ancestry, citizenship status, religion, color, age, national origin, political belief, sex, sexual orientation, gender, gender identity or self-image, gender appearance, behavior or expression, transgender status, marital status, familial status, military or veteran status, disability, genetic information, family medical history or request for or receipt of genetic services, domestic violence victim status, prior arrest or conviction history, or any other characteristic or status protected by law in employment decisions including recruitment, hiring, compensation, fringe benefits, staff development and training, promotion or transfer, lay-off or termination, or any other condition of employment. HSNY is committed to fostering diversity at all levels.

#HSNY123

Job Type: Full-time

Pay: From $35,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $35,000 - $40,000