Accounting Technician

LAURINBURG HOUSING AUTHORITY

Position Description

Classification: Accounting Technician (A/P and TAR)

Supervisor: Accounting and Administrative Services Director

Effective Date: 7/01/2023

Position Summary

Under the general supervision of the Accounting Department Manager, performs moderately responsible bookkeeping and accounting duties involving a variety of internal operations with prescribed HUD methods and procedures. Primary purpose is to ensure the accurate and timely payment of accounts for all accounts of all agencies including contracts and verification of Tenant Accounts Receivable.

Essential Job Functions

The statements contained here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the work load.

Responsible for the Accounts Payable function for all agencies and programs. Responsibilities include but are not limited to: preparation of all associated documents and request forms for fund transfers, processing of reoccurring payables for ongoing contracts or service, recording of payments on contract register and filing payment documents in contract files. Care should be used to take advantage of discounts when appropriate.

Ensures proper documentation is obtained with all appropriate signatures before issuing payment. Documentation can include where applicable: purchase order, invoice, cost estimate/request to purchase, micro-purchase form, price quotes/cost analysis, executed contract (Contracting, Grass Cutting, Recycle, Etc.), receipt of goods, sales slips, packing slips, small procurement history and check requests.

Ensures all purchases have proper general ledger account code as required by the chart of accounts and prepares pro-ration of expenses based on established schedules.

Maintain open purchase orders for Southern Pines and all Tax Credit Properties on a daily basis.

Maintains Vendor Total Reconciliation Report on a daily basis.

Processes month end procedures on computer and prints required reports.

Maintain accurate up-to-date vendor information such as Name, address, contact information, payee information, tax I.D. and discount information.

Resolve issues with outstanding checks that are more than 90 days old and submit report to supervisor by 15th of month.

Provides copies of documentation needed for special projects, i.e.: Contracting, Gasoline Payments, Equipment Purchases, etc.

Ensure current contracts or agreements are in place before payment is made.

Prepare and submit Sales and Use Tax Report for all programs.

Request new and replacement gas cards for vehicles.

Prepare credit applications for all agencies.

Review DSOP transactions daily to ensure accuracy. Posts transactions to tenant accounts as needed, including but not limited to yard charges, work orders, rent adjustments, security deposit refunds and utility reimbursements by the 15th of each month.

Perform online banking transactions for all program accounts. Print bank statements monthly for all accounts.

Maintain Checking Account Spreadsheet/Logs and ensure all deposits are recorded on cash receipts journal and coded for posting to General Ledgers.

Courier (run errands for banking, post office, and other agency business as needed)

Perform other duties as required.

Required Knowledge and Abilities

1. Demonstrated knowledge of government accounting procedures and reporting requirements.

2. Knowledge of the general operations and procedures of a Public Housing Agency (PHA).

3. Knowledge of general bookkeeping and accounting.

4. Demonstrated knowledge of business English, spelling, punctuation and arithmetic.

5. Knowledge of modern office equipment including calculators, personal computers, network computer system, facsimile machines, copiers, etc.

6. Demonstrated knowledge of the use of computer terminals, personal computers, spreadsheet and other accounting related programs.

7. Ability to follow established policies and procedures in the creation and maintenance of accounting records.

8. Ability to identify and rectify problem areas relating to the area of work.

9. Ability to make complex computations with speed and accuracy.

10. Ability to establish and maintain effective working relationships with other employees and the general public.

11. Ability to work productively in less than ideal office conditions, e.g. noise, high traffic areas, etc.

Physical Requirements

1. Level of manual dexterity sufficient to allow for operation of a typewriter, computer keyboard, telephone, facsimile machine, calculator, etc.

2. Ability to move, handle, or lift small objects around desk area, e.g. files, computer printouts, reports, calculator, pencils, legal pads, etc.

Minimum Education, Training, and/or Experience

1. Graduation from high school or equivalent, supplemented by accounting courses in related areas with knowledge of on-line accounting.

2. Three years of bookkeeping and/or accounting experience.

3. Any equivalent combination of education, training, and experience which, in the sole determination of the Housing Authority, constitutes the required knowledge and abilities.

Special Requirements

1. Must possess a valid driver's license.

2. Ability to be bonded.

Job Type: Full-time

Pay: From $17.17 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 457(b)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17