Director of Finance

Title: Director of Finance

Reports To: Executive Director

Department/Division: Finance

FLSA Status: Exempt

Date: August 11, 2026

Position Summary

Directs, controls and oversees all aspects of financial management, accounting, fiscal management, procurement, inventory, payroll and benefits, information services, and financial reporting under generally accepted accounting principles as applicable to governmental entities and public housing authorities. Perform analytical financial work to ensure effective fiscal and accounting controls, policies and procedures are in place, and that Agency staff and programs comply with these and applicable federal and state regulations. Perform internal auditing functions to evaluate compliance. These tasks are to be performed in compliance with National Standards for the Physical Inspection of Real Estate (NSPIRE), Section 8 Management Assessment Program (SEMAP) and other HUD required evaluation systems.

Responsibilities

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

1. Directs budget and cost controls, financial analysis, accounting practices, payroll functions, insurance coverage and evaluation, purchasing and inventory expenditures, Capital Funds Program (CFP) purchase requisitions, and ensures timely financial and statistical reports for management and Board of Commissioners (BOC) use. Analyzes and interprets financial data and recommends changes to improve systems and financial performance.

2. Oversees monthly operating subsidy drawdowns, monthly checks run, funds transfers, etc., and maintains general ledgers required for each program in compliance with federal, state, and local requirements.

3. Designs, implements, and maintains project-based accounting system for conventional housing programs.

4. Develops and maintains an efficient internal auditing system to assure integrity in the use of funds, equipment, materials, and personnel to safeguard the Agency’s funds and property.

5. Directs the preparation of budget documents and budget submissions to HUD and other local agencies as required and is responsible for the control of and adherence to items contained within the budget after approval of the Budget by the BOC. Conducts budget workshops with other directors and commissioners during the budget process.

6. Oversees multiple divisions with the Finance Department, supervises subordinates (including hiring, disciplinary actions, appraisals, training, etc.); Advises, mentors, and assists employees when needed; establishes performance standards and assists in the development of work plans; monitors annual work plans’ progress and accomplishments; ensuring all deadlines are met.

7. Directs the preparation of monthly financial statements, balance sheets, and various regular reports to ensure timely flow of information to the Executive Director, BOC, HUD, and third-party participants as appropriate regarding the financial condition of the Agency and status of all programs and budgets. Forecasts revenue for the Agency, develops fiscal impact statements, and provides advice on economic development activities.

8. Reviews and analyzes financial statements and requests, revises and/or approves reports prepared by staff, creates, and develops departmental policies, plans, priorities, goals, and objectives, and controls Agency funds to ensure compliance with applicable federal, state, and local regulations and Agency rules and procedures.

9. Ensures accounting and financial systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and establishes and maintains appropriate internal controls to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.

10. Provides management and oversight of the Agency’s computer systems, voice, and data communications networks by working with MIS subordinates and vendors to identify and evaluate technology needs and provide technical solutions and cost-effective approaches for daily administrative and Agency operations.

11. Represents the Finance Department to other Agency departments, elected officials, community-based organizations; and coordinates Department activities with those of other departments and external agencies and organizations as appropriate. Communicates and coordinates accounting policies, practices, and procedures with department and Agency managers, vendors, reporting agencies, clients, and the public.

12. Aids and support to functional areas, resolves conflicts, complaints, and disputes as they arise; assists with brainstorming and strategic planning for Agency initiatives; reviews and assists in all financial related transactions pursued or conducted by the Agency; invests surplus funds; administration of debt; attends various meetings.

13. Stays abreast of all changes in the regulatory environment, studies HUD regulations, laws, ordinances, and publications, as well as those being considered; attends conferences, training, and meetings; reviews HUD pronouncements, state law changes and local directives to ensure compliance in all areas; comments on any proposed changes that would negatively affect the Agency and ensures timely implementation of new guidance.

14. Verifies and accurately processes payroll records for all new employees, including W-4 information. Maintains calendar indicating scheduled pay increases and dates when employees are to be added to benefits programs that require payroll deductions.

15. Reviews and checks addition and information in employee time reports. Checks with supervisors if/when there are discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

16. Updates payroll records into payroll data system in a timely manner to reflect modifications in personnel actions (e.g., withholdings, benefits, and direct deposits, etc.)

17. Accurately enters payroll data into third-party payroll services system from approved timesheets on a bi-weekly basis for check preparation. Pre-audits input data and verifies authenticity of output in payroll and file maintenance.

18. Generates General Ledger (GL) interface report using applicable software and other benefit reports on third-party software. Reconciles Employer’s Quarterly Federal Tax Return (Form 941) and other payroll related accounts for GL.

19. Prepares check requests for applicable deductions such as, unemployment Insurance, Workers’ Compensation, city, state, school district, and federal taxes, Retirement System, health and disability insurance, life insurance, supplementary employee-funded insurance, child support, garnishment, IRS levy, and any other mandatory and/or voluntary payroll deductions.

20. Prepares reports that detail labor distribution, overtime hours worked, Paid Time Off (PTO) taken, etc. Confirms employee leaves balance with supervisors as appropriate.

21. Maintains computer reports of employee deductions detailing check requests and/or to support entries regarding employee benefits, including Disability, supplementary insurance, life, and health insurance payments.

22. Calculates and maintains control totals to assure correctness of bi-weekly payrolls as well as bi-weekly, quarterly, and annual payroll reports.

23. Participates in a variety of advisory committees, participates in promoting affordable housing; maintaining a positive profile in the community and nationally; works with City officials on housing issues.

24. Establishes policies and procedures, assures that appropriate records are established and maintained in accordance with professional practices and HUD regulations; and ensures reviews are performed as needed to determine if policies and procedures are still valid and controls are still in place; implements new and updated policies and procedures; and communicates changes to staff.

Education and Experience

Bachelor’s degree from an accredited college or university in Accounting, Finance or related field preferred with five (5) years’ experience in financial management or an equivalent combination of education and experience sufficient to fulfill essential position functions. CPA preferred.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

• Procurement and Contract Management
• Fair Housing Compliance

Knowledge and Skills

• Must have knowledge of the state General Statutes, HUD Financial Accounting Requirements, HUD notices and regulations, and Generally Accepted Accounting Principles.
• Thorough knowledge of the modern principles, practices and techniques pertaining to accounting, budgeting, financing, financial reporting procedures and requirements, personnel management, and financial management of housing programs.
• Comprehensive knowledge of modern principles, GAAP, budgeting, financing, loans, mortgages and financial reporting and cost allocations.
• Thorough knowledge of the relationship between the Agency and federal, state and local jurisdictions and their abilities to provide funds or other support to the Agency; accounting control requirements and auditing principles and procedures.
• Thorough knowledge of applicable federal (HUD), state, and local laws and regulations pertaining to public housing authorities and the Housing Agency’s operating policies and procedures as they pertain to the position.
• Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, and performance evaluation. Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
• Ability to present information in a clear, organized, and convincing manner.
• Ability to accurately and completely document in writing appropriate events and activities.
• Ability to read and comprehend complex material.
• Ability to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
• Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.

Supervision Controls

The employee receives directions from the Executive Director. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation, or the Executive Director, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment. The employee oversees subordinates in Accounting, Procurement, Budgeting, and MIS and provides guidance. Such guidance is usually broad and nonspecific unless an unusual situation or problem arises.

Guidelines

The employee receives directions from the Executive Director. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation, or the Executive Director, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment.

The employee provides guidance to subordinates, developing activities, setting priorities, establishing timelines, and modifying or making changes in the course of achieving global and priorities. The employee monitors the work of subordinates for accuracy, completeness, conformity to policy, and achievement of goals or objectives.

Complexity

The Director of Finance performs a wide variety of tasks, which are not always clearly related. The employee must identify the work that needs to be done, determine how to accomplish it, and coordinate, integrate, and prioritize a variety of responsibilities. The employee must make regular decisions involving usual and unusual circumstances, conflicting data, conflicting and competing demands, or other non-routine occurrences.

Decisions and issues facing the employee involve multiple organizational units. Difficulty is occasionally encountered in monitoring inventory and cost allocation for the use of supplies and materials. Originality, imagination, and thorough knowledge of financial management principles are required to successfully achieve Housing Agency objectives.

Scope and Effect

The employee's work affects other Agency departments, all the Agency's housing programs, its tenant, and the financial solvency of the Agency and can determine to a great extent the quantity and quality of housing and services the Agency is able to provide for low-income families. Successful accomplishment of tasks by the employee can enhance the Agency's ability to provide housing that is decent, safe, and sanitary, and to render adequate services for its tenants.

Personal Contacts

The Director of Finance has contact with a broad range of individuals including coworkers, business firms, bankers, consultants, and the BOC. Personal contacts serve multiple purposes including giving or gaining information, planning, coordinating, and advising motivating, influencing, directing persons or groups, and justifying, defending, negotiating, and resolving significant and/or sensitive issues.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit and/or stand for up to eight (8) hours at a time while performing work duties.
• Work may involve some physical exertion, such as kneeling, crouching, reaching, carrying, or lifting and eyestrain from working with computers and other office equipment.
• Must be able to bend, stoop, push, and pull in the performance of duties.
• Must be able to use fingers bilaterally and unilaterally to operate office equipment.
• Must have vision and hearing corrected to be able to perform essential job functions.
• Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
• Must maintain a professional appearance and portray a positive image for the Agency.
• Must be able to maintain punctuality and attendance as scheduled.
• An employee may request reasonable accommodation to mitigate any of the physical requirements listed above.

Medicinal and Recreational Marijuana

Marijuana is a Schedule I controlled substance and is illegal under federal law. The Agency observes the common rule of the Federal Marijuana Law of the Controlled Substances Act (CSA) (21 U.S.C. § 811), which does not recognize the difference between medical and recreational use of marijuana and has established the required Drug Free Workplace Policy. Employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with the Agency. Any applicant for employment who advises the Agency that he/she uses any form of marijuana will be ineligible for employment. The Agency is unable to grant a request for reasonable accommodation to use marijuana under any circumstance.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

Other Requirements

• Must possess a valid North Carolina driver’s license and maintain a good driving record.
• Must be available for occasional overnight travel for training.
• Must pass employment drug screening and criminal background check.
• Must work with the highest degree of confidentiality.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Job Type: Full-time

Pay: $77,000.00 - $88,200.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• Accounting: 3 years (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person

Salary : $77,000 - $88,200