What are the responsibilities and job description for the Accounts Receivable Specialist position at Housing Authority of the City of Shreveport?
The Accounts Receivable Specialist is responsible for maintaining accurate financial records for the Housing Authority of the City of Shreveport. This position ensures timely billing, collections, reconciliations, and compliance with federal, state, and local housing authority regulations, including HUD requirements.
Essential Duties and Responsibilities
- Process and post tenant rent payments, Housing Choice Voucher payments, and other receivables.
- Maintain accurate accounts receivable ledgers and subsidiary records.
- Prepare invoices for vendors, agencies, residents, and program participants as needed.
- Monitor delinquent accounts and coordinate collection efforts in accordance with agency policies.
- Reconcile tenant accounts, bank deposits, and general ledger balances.
- Assist with monthly, quarterly, and annual financial reporting.
- Research and resolve discrepancies related to payments, billing, and account balances.
- Maintain documentation supporting receivables, adjustments, write-offs, and payment plans.
- Prepare aging reports and communicate account status to management.
- Ensure compliance with HUD regulations, Generally Accepted Accounting Principles (GAAP), and internal financial controls.
- Respond to inquiries from residents, vendors, and internal departments regarding account activity.
- Assist with audits and provide requested financial documentation.
- Maintain confidentiality of financial and resident information.
- Perform other accounting and administrative duties as assigned.
Minimum Qualifications
- Associate degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of two (2) years of accounts receivable, bookkeeping, or general accounting experience.
- Experience working with public housing agencies, government accounting, or HUD programs preferred.
- Proficiency in Microsoft Excel, Word, and accounting software systems.
- Strong mathematical, organizational, and analytical skills.
- Ability to maintain accuracy and meet deadlines in a fast-paced environment.
- Excellent communication and customer service skills.
- Ability to handle sensitive and confidential information professionally.
Knowledge, Skills, and Abilities
- Knowledge of accounts receivable processes and accounting principles.
- Familiarity with HUD regulations and affordable housing programs preferred.
- Ability to reconcile complex financial records and identify discrepancies.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and collaboratively with staff, residents, and external agencies.