Senior Contract Manager - Contracting & Procurement 850-08

Summary

The primary purpose of this position is to manage procurement activities covering supply, services, and construction for the Authority. The incumbent will draft and negotiate contracts, develop procurement policies, and implement and maintain department procedures.

All activities must support the mission, strategic goals, and objectives of the Housing Authority of the City of Pittsburgh (“HACP” or “Authority”). 

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned.

• Manages the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training, acting on employee problems, and recommending and implementing discipline.

• Establishes, modifies, and maintains written procurement policies for the Authority; ensures policy compliance with HUD regulations and federal and state statutes. 

• Monitors and reports on the administration of all HACP contracting/procurement activities;  establishes quantitative and qualitative benchmarks, timelines, and cost projections against which to measure contract activities; submits quarterly reports on findings, including analysis of appropriate documentation maintained in departmental offices and any contractor/vendor response to HACP inquiries. 

• Assists departments with establishing and monitoring proactive contract compliance practices, procedures and documentation.

• Provides training to appropriate HACP staff on procurement policies and procedures; provides technical assistance to departments/staff on specific procurement issues/solicitations as needed.

• Reviews, monitors, evaluates, and directs the RFP, RFQ, IFB, and any other procurement processes; implements standardized procedures, noting solicitation sources and submission schedules.  

• Identifies and implements advertisement standards and monitors for compliance, including MBE/WBE participation. 

• Receives, tracks, and evaluates submissions, reviewing contracts for form and content.  

• Develops, negotiates, and issues contracts as appropriate for contracts in excess of $50,000; monitors process and performs and/or directs the performance of quality control audits for contracts under $50,000.  

• Drafts and/or oversees the preparation of all HACP contracts, ensuring the Authority’s interests are protected.

• Performs other duties as assigned.

Required Skills 

This position requires the incumbent to exhibit the following behavioral skills:

• To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Gmail). 

• Must have the ability to learn other computer software programs as required by assigned tasks.

Education, Certifications, Licensing, and Experience

• Bachelor’s Degree in business administration or related field.

• Minimum of 5 years experience in contract/policy development, administration and/or contract negotiations, including a minimum of 3 years in the public sector. 

• Master’s Degree preferred. An equivalent combination of education and experience may be considered. 

• Must possess a valid driver’s license and be insurable under the Authority’s plan. 

ADA and Other Requirements

Positions in this class typically require grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 

Working Conditions: Work is performed in indoor and outdoor office environments.

Salary : $50