Buyer & Showroom Operations Coordinator

Buyer & Showroom Coordinator

House Sprucing | Carrollton, TX

House Sprucing is a full-service interior design firm specializing in thoughtfully curated homes through new construction, remodels, furnishings, and styling. We are looking for a highly organized, detail-oriented individual to join our team as our Buyer & Showroom Coordinator.

This role is ideal for someone who enjoys organization, purchasing, inventory management, vendor communication, and helping keep projects moving behind the scenes. The right candidate is dependable, proactive, detail-oriented, and thrives in a fast-paced environment with many moving parts.

You will play a key role in supporting our design team by purchasing products, tracking orders, coordinating deliveries and installations, managing inventory, and helping maintain our showroom.

ResponsibilitiesPurchasing & Order Management

• Place and manage orders for client design projects and showroom inventory.
• Review and organize order acknowledgements, invoices, and vendor confirmations.
• Track order statuses and maintain accurate purchasing records.
• Communicate order updates, delays, and lead times to the design team.
• Follow up with vendors regarding availability, shipping, and delivery schedules.
• Maintain organized spreadsheets and records for all purchases and client items.

Vendor Communication

• Serve as a primary point of contact for furniture, lighting, décor, and accessory vendors.
• Build and maintain positive relationships with vendor representatives.
• Request pricing, availability, lead times, and product information.
• Coordinate vendor presentations and showroom visits.

Inventory & Receiving

• Receive and inspect incoming deliveries.
• Unbox, label, tag, and organize showroom accessories and merchandise.
• Track inventory and maintain accurate records of product locations.
• Update inventory information in Shopify and internal tracking systems.
• Assist with inventory counts and showroom organization.

Claims & Problem Resolution

• File and manage freight damage claims, manufacturer defects, and missing item claims.
• Coordinate replacement orders and vendor resolutions.
• Track all claims through completion and maintain detailed records.

Delivery & Installation Coordination

• Schedule furniture deliveries and client installations.
• Coordinate logistics between vendors, warehouses, installers, and clients.
• Prepare installation documentation and product lists.
• Ensure all items are received and ready prior to installation day.

Showroom Support

• Welcome walk-in customers, clients, and vendor representatives.
• Answer showroom phone calls and assist with general inquiries.
• Maintain the organization and appearance of the showroom.
• Assist with merchandising and accessory placement throughout the showroom.
• Support the design team during installations, photoshoots, and special events as needed.

Qualifications

• 2 years of experience in purchasing, retail operations, inventory management, customer service, administrative support, or a related field.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Comfortable working with spreadsheets and detailed tracking systems.
• Proficiency in Microsoft Office and/or Google Workspace.
• Positive attitude and willingness to jump in wherever needed.
• Experience with Shopify, inventory management, or the interior design industry is a plus but not required.

The Ideal Candidate

• Loves organization and keeping things on track.
• Enjoys communicating with vendors and solving problems.
• Has strong follow-through and attention to detail.
• Is comfortable balancing administrative and hands-on responsibilities.
• Takes pride in maintaining an organized workspace.
• Works well independently while also supporting a collaborative team.
• Is dependable, proactive, and service-oriented.

Position Details

• Full-Time
• In-Person Position
• Carrollton, TX
• Compensation: $55,000–$60,000 based on experience

To apply, please send your resume and a brief introduction explaining your relevant experience and why you'd be a great fit for House Sprucing.