What are the responsibilities and job description for the Sr Accounts Payable Administrator -Hybrid position at Hotwire Communications?
The Senior Accounts Payable Administrator is responsible for auditing, escalating or processing travel and expense reports (T&E) utilizing Concur software in a timely manner and in accordance with company policies. This role provides employee support, training of new hires, and back-end accounting, maintenance, and administration of the Concur tool. In addition to managing the T&E process, the incumbent will also intakes, audits, and processes new vendors into our A/P ERP system (Microsoft Great Plains).
RESPONSIBILITIES
- Provide excellent customer service to employees needing support using the tool and understanding Company T&E policies.
- Audit and process Concur employee expense reports in accordance with Company policy in an accurate and timely manner. Use independent discretion to escalate any issues as necessary.
- Validate accurate G/L account coding of expenses.
- Ensure all backend processes within Concur are updated in a timely manner (employee onboarding/offboarding, maintenance of the tables and functions).
- Respond to inquiries coming into the T&E support inbox within 2 business days or less.
- Troubleshoot and resolve technical issues related to the Concur system.
- Provide support for audits and financial inquiries.
- Prepare various monthly and adhoc reports for data as requested by leadership.
- Suggest improvements or additions to the Concur tool to streamline processes.
- Maintain the Accounts Payable vendor tables. This includes intake and review of data and forms, validate accuracy and entry of data into Great Plains Accounts Payable vendor tables. Also responsible for making updates to existing vendor information.
- Other Duties as required or assigned.
MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Demonstrated technical knowledge and understanding of Accounts Payable ERP systems and T&E software tools; strong preference for experience working with Great Plains and Concur
- Associate or bachelor’s degree from an accredited college or university or equivalent professional experience
- At least 2 years’ of related experience
