What are the responsibilities and job description for the Construction Project Specialist position at Hotwire Communications?
RESPONSIBILITIES:
- Update necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems (Salesforce, OSP, etc.)
- Use independent discretion to review contracts, provide feedback and guidance to supervisor and Legal regarding contractual obligations, required amendments, etc.
- Provide direction and assign the appropriate workload to various teams, providing ongoing guidance and tracking project progress to ensure successful completion.
- Track deadlines, dates for meetings and other project associated events, and expenses.
- Create and distribute reports and other correspondence relevant to the team or program.
- Determine, schedule and assist with preparation for various meetings.
- Communicate all issues impacting project statuses to management prior to reaching critical status.
- Develop and maintain accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
- Create, analyze and provide ad-hoc reports as requested.
- Coordinate tasks and documentation of project deliverables and milestones.
- Assist and ensure appropriate and timely response for outages and emergencies.
- Various office management functions such as supply ordering, package shipment, event coordination and business trip planning and scheduling, timesheet review.
- Exercise independent judgement in problem-solving and adapting to project challenges.
- Identify challenges and proactively develop solutions.
- Contribute to the development of project strategies aligned with organizational goals.
- Provide input to overall business planning.
- Make critical decisions related to project scope, timelines and resource allocation.
- Other duties as required or assigned.
MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Associate’s degree or equivalent work experience preferred
- Experience in telecommunication industry strongly preferred
- At least two years working in a business environment with project management and administrative experience
- Exceptional aptitude with business correspondence, telephone skills, computer expertise including research and data analysis
- High level of proficiency in Microsoft Suite applications (Word, PowerPoint, Excel, Outlook) and ability to learn tracking and project management software
- Strong interpersonal skills
WHO WE ARE
For over two decades, Hotwire Communications has paved the way in fiber optic telecommunications, offering high-speed internet, cable, phone, and security services to our partners. As we expand nationwide, we are looking for innovators who are passionate about technology and serving their community. And since our employees care about their work, we make sure we take care of them with:
- Comprehensive Healthcare/Dental/Vision Plans
- 401k Retirement Plan with Company Match
- Paid Vacation, Sick Time, and Additional Holidays
- Paid Volunteer Time
- Paid Parental Leave
- Hotwire Service Discounts
- Employee Referral Bonuses
- Exclusive Entertainment Discounts/Perks
Hotwire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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