What are the responsibilities and job description for the Accounting - Assistant Financial Controller position at Hotels and Resorts of Halekulani and Careers?
LEGACY is a core value that Halekulani lives by to celebrate our cultural history. For over 100 years, the hotel has welcomed visitors to Waikiki Beach, sharing our gracious hospitality, impeccable service, and unparalleled cuisine. Halekulani and Halepuna Waikiki employees live the legacy through the "art of service."
Oversees the accounting department functions including the Accounts Payable, Accounts Receivable, Payroll, General Cashier, Income Audit and Financial Reporting functions. Leads the monthly and annual functions such as closing, reporting, budgeting, and auditing. ensures compliance with financial regulations, enhances departmental productivity, supports financial planning and reporting, and fosters exceptional internal service delivery. Collaborates with other key departments to support the hotel’s financial performance and achieve qualitative goals, including maintaining or improving prestigious ratings such as Forbes Travel Guide and AAA.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Accounting Operations:
Perform all other duties as may be required or assigned.
SUPERVISORY REQUIREMENTS
Reports To: Financial Controller
Supervises: Accounting Staff
EDUCATION/EXPERIENCE
Activity Over 2/3 of the time About 2/3 of the time About 1/3 of the time Less than 1/3 of the time Seldom or Never
Sitting X
Climbing X
Stooping, kneeling, crouching and/or crawling X
Standing X
Walking X
Handling or fingering X
Eye-hand-foot coordination X
Use of vision X
Activity Less than 25 lbs 25 to 50 lbs. More than 50 lbs.
Pushing X
Pulling X
Lifting X
Carrying X
COMMUNICATION DEMANDS
Activity Over 2/3 of the time About 2/3 of the time About 1/3 of the time Less than 1/3 of the time Never
Talking (in-person) to co-workers X
Talking (in-person) to business associates (i.e. outside contractors, vendors, etc.) X
Talking (in-person) to the public (including guests) X
Talking on the telephone and/or video conferencing X
Written communication to co-workers X
Written communication to business associates (i.e. outside contractors, vendors, etc.) X
Written communication to the public (including guests) X
Supervising employees or monitoring services provided by outside consultants, vendors and suppliers X
Responding to written or verbal requests from co-workers X
Responding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.) X
Responding to written or verbal requests from the public (including guests) X
Training and/or giving verbal instructions X
Training and/or giving written instructions X
Receiving verbal instructions X
Receiving written instructions X
Reading X
Visiting and/or working at other work sites X
WORK ENVIRONMENT
1. Primarily work indoors in an air-conditioned environment.
2. Generally Monday through Friday, minimum 8:00 a.m. – 5:00 pm. Holiday and weekend work may be required.
3. Must be flexible with work schedule, pending the need to deliver services outside the normal work shift, as well as potential business travel.
MATERIAL OR EQUIPMENT DIRECTLY USED
Uses a personal computer and other office machines and equipment such as a calculator, telephone, copy machine, fax machine, other equipment as required, and various office supplies and writing instruments to carry out duties.
Hotels and Resorts of Halekulani is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Oversees the accounting department functions including the Accounts Payable, Accounts Receivable, Payroll, General Cashier, Income Audit and Financial Reporting functions. Leads the monthly and annual functions such as closing, reporting, budgeting, and auditing. ensures compliance with financial regulations, enhances departmental productivity, supports financial planning and reporting, and fosters exceptional internal service delivery. Collaborates with other key departments to support the hotel’s financial performance and achieve qualitative goals, including maintaining or improving prestigious ratings such as Forbes Travel Guide and AAA.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Accounting Operations:
- Partners with the Hotel Controller and hotel management to align operational needs with financial requirements.
- Provides direct oversight and responsibility over Accounting functions including the Accounts Payable, Accounts Receivable, Payroll, General Cashier, Income Audit and Financial Reporting functions.
- Leads and completes month-end closing procedures, reconciles general ledger accounts, conducts detailed financial analysis for month-end and provides all stakeholders timely and accurate financial statements.
- Works with operational leaders to review labor performance and productivity against standards and helps to improve and ensure healthy labor productivity and efficiency.
- Supports the Financial Controller in the preparation of annual budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.
- Collaborates with Accounting Manager to monitor inventory, including valuation, costing, and reconciliation.
- Serves as a liaison for external and internal audits and provides requested information on a timely basis
- Directly leads and supports the Accounting division team. Fosters a positive, high-performing culture with a focus on teamwork, sense of unity, service excellence, accountability and continuous improvement.
- Verifies the accuracy and quantity of work produced on a daily, weekly, monthly basis for all areas of Accounting.
- Sets goals for each departmental function, monitors progress, and holds staff accountable for results. Sets clear short and long-term goals for each staff member and meets regularly to ensure progress. Ensures leaders are also meeting regularly with their respective employees.
- Participates in the selection, onboarding, training, development and succession planning for Accounting staff with the support of the Learning and Development and Human Resources teams.
- Ensures compliance with local, state and federal regulations, tax laws, and financial reporting standards.
- Helps instill and ensure a strong internal control environment to safeguard hotel assets and minimizes risk.
- Assesses, develops, implements and follows proper internal controls, processes and procedures to ensure appropriate compliance with Standard Operating Procedures, Policies, Government Law & Regulation, GAAP, and J-SOX.
- Creates and establishes departmental and hotel-wide procedures to safeguard the hotel against monetary theft and maintain compliance with internal controls and hotel polices.
- Identifies and implements opportunities to streamline Accounting system workflows that improve accuracy, timeliness, efficiency, and enhances user experiences.
- Assists the Financial Controller with sourcing, vetting, implementing and maintaining various Finance-related systems and programs. This may include assisting IT and Finance leadership with requirements gathering, implementing new functionality, conducting testing, training, and documenting process and system changes.
- Collaborates with IT, other departments, and external vendors to set-up, monitor, and troubleshoot data integrations.
- Creates policies, Standards of Operating Procedures, and develops guides and training materials for users to support adoption.
- Ensures data integrity, accuracy, and adhere to privacy and security standards in accordance with company policies and applicable regulations
- Maintains the integrity of financial systems and records. Ensures financial data is maintained, organized and archived in a responsible, accessible and highly-organized manner.
Perform all other duties as may be required or assigned.
SUPERVISORY REQUIREMENTS
Reports To: Financial Controller
Supervises: Accounting Staff
EDUCATION/EXPERIENCE
- Bachelor’s Degree in Business, Finance or Accounting or related field required.
- Minimum of 5 to 7 years of progressive financial experience in the hotel industry.
- Proficiency in accounting software. Knowledge and hands-on experience in systems implementation highly desirable.
- Any combination of education and experience which would provide the necessary knowledge, skills, and abilities to meet the minimum qualifications to perform the essential functions of this position.
- CPA or MBA is preferred.
- Strong critical thinking, analytical, organizational skills, attention to details, and the ability to multi‐task various projects and processes at the same time in order to meet deadlines. Ability to find the root cause of issues and provide appropriate resolution.
- Exceptional leadership, team-building and communication (verbal, non-verbal and written) skills.
- Must be effective in handling problems, including identifying, preventing, and solving problems
- Understanding of data structures, workflows, and systems. Strong technical support and troubleshooting skills. Ability to analyze and understand problems and their resulting dependencies.
- Possesses strong interpersonal communications skills and exhibits a collaborative, assertive and proactive management/leadership style.
- Expertise in training, developing, motivating and managing personnel.
- Proficient in Microsoft Office products including but not limited to Outlook, Word, Excel, PowerPoint, Teams.
- Familiarity with MS Dynamics, hospitality and inventory management software, and POS system preferred.
- Must be able to understand and apply complex information/data from various sources to meet appropriate objectives
- Must be able to comprehend, analyze, organize and prioritize a wide variety of information within time limitations.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Requires the ability to read and perform mathematical calculations.
- Requires concentration, alertness and attention to detail.
- Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor.
- Must be able to work collaboratively with other team members.
Activity Over 2/3 of the time About 2/3 of the time About 1/3 of the time Less than 1/3 of the time Seldom or Never
Sitting X
Climbing X
Stooping, kneeling, crouching and/or crawling X
Standing X
Walking X
Handling or fingering X
Eye-hand-foot coordination X
Use of vision X
Activity Less than 25 lbs 25 to 50 lbs. More than 50 lbs.
Pushing X
Pulling X
Lifting X
Carrying X
COMMUNICATION DEMANDS
Activity Over 2/3 of the time About 2/3 of the time About 1/3 of the time Less than 1/3 of the time Never
Talking (in-person) to co-workers X
Talking (in-person) to business associates (i.e. outside contractors, vendors, etc.) X
Talking (in-person) to the public (including guests) X
Talking on the telephone and/or video conferencing X
Written communication to co-workers X
Written communication to business associates (i.e. outside contractors, vendors, etc.) X
Written communication to the public (including guests) X
Supervising employees or monitoring services provided by outside consultants, vendors and suppliers X
Responding to written or verbal requests from co-workers X
Responding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.) X
Responding to written or verbal requests from the public (including guests) X
Training and/or giving verbal instructions X
Training and/or giving written instructions X
Receiving verbal instructions X
Receiving written instructions X
Reading X
Visiting and/or working at other work sites X
WORK ENVIRONMENT
1. Primarily work indoors in an air-conditioned environment.
2. Generally Monday through Friday, minimum 8:00 a.m. – 5:00 pm. Holiday and weekend work may be required.
3. Must be flexible with work schedule, pending the need to deliver services outside the normal work shift, as well as potential business travel.
MATERIAL OR EQUIPMENT DIRECTLY USED
Uses a personal computer and other office machines and equipment such as a calculator, telephone, copy machine, fax machine, other equipment as required, and various office supplies and writing instruments to carry out duties.
Hotels and Resorts of Halekulani is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Salary : $110,000 - $130,000