What are the responsibilities and job description for the Accounting/Office Clerk - Maui Seaside & Hampton(Kahului, HI) position at Hotel Equities?
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Office Clerk for the Maui Seaside Hotel & Hampton Inn & Suites Maui North Shore, Kahului, Maui, HI
Job Purpose:
The Accounting Clerk is primarily involved with the hotels daily accounting functions to run actively and effectively. The areas of responsibility included are accounts payable, accounts receivable, daily reporting and month end.
- Provide support to managers monitoring of invoices, replying to vendor inquiries and reconciling account statements.
- Reconcile vendor statements and research discrepancies.
- Verify credit cards have been properly authorized for upcoming groups/functions, group bills verification and respond to all chargebacks.
- Processing direct bill applications, ensure all direct bills are current and in good standing.
- Submitting month end documentation according to financial close deadlines.
- Assist with compiling month end accruals
- Maintain monthly A/P invoice list, verify all monthly invoices are entered.
- Human Resources data entry
- Update employee bulletin boards
- Coordinate Team Member of the Month presentation
- Coordinate employee related events
- Schedule interview appointments
- Communicate with employees and manager
- Coordinate team members events
- Perform other duties as assigned by manager
- Maintain records and reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism.
- Ensures completion of new hire paperwork.
- Handles employment application intake.
- Performs HRIS data entry and personnel file maintenance.
- Assists employees and supervisors with basic interpretation of HR policies and procedures.
- Maintains confidential personnel files and personnel actions.
- Assists the manager with HR projects.
- Assists with benefits administration.
Qualifications and Requirements:
High School diploma /Secondary qualification or equivalent.
Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.
This job requires the ability to perform the following:
- Well organized, detail oriented, commitment to accuracy and ability to work independently.
- Proficient in Microsoft suite with strong emphasis in Excel.
- Working knowledge of M3 Accounting, Sage or Peachtree software
- Willingness to learn new processes, best practices and personal development.
- Can perform in a busy environment moving from task to task with little notice.
- Team player, professional and lead with integrity.
- Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal).
- Engaged, authentic, and prepared to positively impact performance for a "best in class" hotel!
Other:
- Being passionate about people and service.
- Strong communication skills are essential when interacting with guests and employees.
- Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
- Basic math skills are used frequently when handling cash or credit.
- Problem-solving, reasoning, motivating, and training abilities are often used.
- Have the ability to work a flexible schedule including nights, weekends and/or holidays.
Amazing Benefits At A Glance:
- Team Driven and Values Based Culture
- Medical/Dental/Vision
- Vacation & Holiday Pay
- Same-day pay available
- Employee Assistance Program
- Career Growth Opportunities/ Manager Training Program
- Reduced Room Rates throughout the portfolio
- Third Party Perks (Movie Tickets, Attractions, Other)
- 401(k)
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Life insurance
- Parental leave
- Referral program
Salary : $22 - $23