Procurement Specialist

HOSPITALITY FURNISHINGS & DESIGN, INC

Hospitality, Furnishings & Design, Inc. (HFD) specializes in providing quality interior design services, project management and FF&E procurement to the hotel and hospitality industry. We wish to add to our professional team a Full-time Procurement Specialist. This is a work from home position.

About us – Company culture and Ethos

• Learn each day. o Due to our unique portfolio of projects and ever evolving industry, we are constantly learning and improving both as a company and as individuals. o Feedback from employees with suggestions for improvement is highly encouraged. o If you are hungry for knowledge, we will continuously feed that hunger with many opportunities to understand new things. o We are passionate about your individual growth and personal development, both professionally and personally, and will work to help you daily.
• Life Happens. o With our fully remote/work from home environment, we promote work-life balance. o Flexibility considerations are provided upon request. We simply understand that sometimes “life just happens”. o Special summer hours are offered on Fridays between Memorial Day and Labor Day. o Our fantastic team of professionals, whom we also consider family and friends, are always there to help and inspire other team members when “life happens”.

Core Job Responsibilities (include but are not limited to)

• Create FF&E quotes, change orders and specifications: Work with the Interior Designer and

Project Managers to develop our customer quotes. Analyze detailed floor plans, design schemes, and property improvement plans to ensure that the full scope of projects is included in estimates and quotations.

• Specification verifications: Review hotel brand documentation and work with the hotel brands and vendors to ensure that HFD’s quotes have the accurate specifications to place orders. This may require modifying specifications to meet the project’s needs.
• Perform takeoffs: Determine all furniture and finish (primarily flooring and wall covering) quantities necessary to provide proper materials for the client’s project. Following established procedures for performing takeoffs steps and accurately documenting this information is critical to the success of the project.
• Collaborate as needed: Work with multiple internal departments on material costs, overage requirements, installation methods and general construction requirements that will provide competitive advantage on quotes to the client.
• Request and gather pricing information from Suppliers: Contacting suppliers for pricing for predetermined items as specified by either the hotel brands, 3rd party Interior Designers, or HFD staff Interior Designers.
• Enter pricing data: Add pricing data received from suppliers into HFD’s proprietary software program. Identify any discrepancies and work with the suppliers and Interior Designers to finalize accurate pricing information. As needed, resolve all pricing discrepancies after orders are placed to ensure that the price is accurate.
• Specification data accuracy and supplier relationship management: Resolve specification discrepancies to ensure the proper product arrives at the client property.

• Purchase order processing: Work with the suppliers to confirm receipt of orders and resolve all pending discrepancies so that the orders may be scheduled for production.
• Communication: Ensure clear communication between both internal and external project stakeholders is well maintained to resolve questions or concerns in a timely manner.
• Mitigate issues: Report and escalate issues to management as needed.
• System management: Keep all process systems updated accurately, daily.

Job skills and qualifications

• Strong analytical and problem-solving skills
• Proficient with MS Outlook, Excel, Word and Windows Explorer
• Detail oriented striving for accuracy and speed
• Good people skills to communicate with HFD staff, project stakeholders and suppliers.
• Self-starter committed to excellence.
• Accuracy in work and attention to detail
• Willingness to use HFD proprietary software platforms.
• Outstanding organizational skills, time management skills and work ethic.
• Demonstrate ability to work independently and as a team member.

Traditional benefits

• Health insurance (health, dental and vision)
• 401k
• Aflac Supplemental plan
• Paid time off package: vacation, sick & personal time
• Holidays off: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving,

Black Friday, and Christmas Day.

Non-traditional benefits

• Full-time remote, work from home schedule
• Flexibility is considered upon request.
• Summer Fridays (Memorial Day through Labor Day)
• Occasionally option for industry even attendance

Additional information

• Work hours are Monday – Friday from 8:00 a.m. to 5:00 p.m., with a 1-hour break for lunch.
• Work beyond normal business hours may be required occasionally to support business needs, projects or operational support that may be required outside of normal business hours or on weekends.
• The position requires being seated at a computer, in a quiet and distraction-free working space, for the majority of the day.
• HFD participates in the Federal E-Verify Program.

The above statements are intended to describe the work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the personnel so classified. HFD reserves the right to perform random drug testing at any time.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $52,000 - $65,900