Project Coordinator Manager

About:

Hoskinson Health & Wellness Clinic is a newly founded team-based physician-led, comprehensive health and wellness clinic in the beautiful area of Gillette, Wyoming. Our company was created to provide prospective healthcare resources to the community and meet the needs of our patient base.

Company Mission and Philosophy:

Hoskinson Health & Wellness Clinic is owned by physicians who have teamed together to help end discrepancies they have seen for decades in the healthcare space. Our mission is to help patients truly live better, healthier lives by providing comprehensive care through a variety of specialists and support services. HH&WC has an integrated regenerative & longevity philosophy that functions hand-in-hand with treatment planning, preventive care, and team collaboration on patient cases. We believe that patients are more than their diagnoses and deserve access to the best education and resources we can provide. To ensure this mission is met, we focus on integrating highly effective technology, encourage collaboration among the team, and take lower patient volumes to allow patients more time with our staff.

Job Summary: The Project Coordinator Manager is responsible for overseeing the planning, execution, monitoring, and reporting of key operational and clinical projects within the clinic. This role ensures that projects are delivered on time, within scope, and within budget, and supports the clinic’s strategic goals, quality improvement initiatives, and operational efficiencies. The manager will lead and coordinate cross-functional teams (clinical staff, IT, operations, finance) and serve as a central point of contact for project stakeholders.

Supervises: 

• Project Coordinators and/or Project Support Staff

• May supervise project-related vendors, consultants, or contractors

• Coordinates with clinical, operations, IT, finance, and external stakeholders

Supervisory Responsibilities:

  Hire, train, mentor and evaluate project support staff

• Assign tasks, set priorities and monitor workflow of project team members

• Provide leadership and direction to the project team, ensure alignment with clinic goals

• Foster a high-performance, collaborative environment and support professional development

• Resolve personnel issues and remove obstacles to team success

Duties/ Responsibilities:

• Develop comprehensive project plans: define scope, schedule, budget, resources, milestones and deliverables.

• Coordinate cross-functional team activities (clinical, operations, IT, finance, external partners) to ensure successful project execution.

• Monitor project progress; track metrics, timelines and budgets. Identify risks, issues and mitigation strategies; adjust project plans accordingly.

• Serve as primary liaison between project stakeholders and clinic leadership, providing status reports, recommendations and escalation of issues as needed.

• Manage project documentation: charters, status reports, change logs, meeting minutes, folders, deliverables.

• Ensure projects align with clinic quality, regulatory (e.g., HIPAA, accreditation) and compliance standards.

• Lead or facilitate project-related meetings, workshops, and training sessions for staff as needed.

• Oversee vendor/contractor relationships when applicable: negotiate terms, monitor performance, approve invoices, ensure deliverables.

• Conduct post-project reviews and evaluations, capture lessons learned, identify opportunities for improvement.

• Support change management: communicate changes to staff, train users, ensure smooth adoption of new processes, systems or workflows.

• Stay informed on best practices in healthcare operations, project management and regulatory requirements; propose enhancements to project methodology and clinic operations.

• Support multiple projects simultaneously, adjusting priorities in a dynamic clinic environment.

Education/Certifications/Licenses:

• Bachelor’s degree in Healthcare Administration, Business Administration, Project Management or related field required.

• Master’s degree preferred (e.g., MBA, MHA).

• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification preferred.

• Healthcare-relevant certification (e.g., Lean Six Sigma, Certified Healthcare Project Manager) a plus.

• Valid driver’s license and ability to travel locally if needed.

Experience:

• Minimum 5 years of project management experience, ideally in a healthcare or clinic environment.

• At least 2-3 years of supervisory or lead role in managing project teams.

• Experience coordinating clinical operations, systems implementations (e.g., EHR), process improvement, or facility projects in a healthcare setting.

• Proven track record of delivering projects on time, within budget and scope.

• Experience working with multidisciplinary teams and vendors/contractors.

Required Skills/Abilities:

• Strong project management skills: planning, scheduling, budgeting, resource allocation, risk management. 

• Excellent leadership and team-management abilities.

• Superior verbal and written communication skills—able to present to senior leadership, clinical staff and external partners.

• Strong organization, prioritization and time-management skills; comfortable working on multiple projects concurrently.

• Ability to analyze data, derive insights and drive decision-making (e.g., track metrics, evaluate outcomes).

• Change-management skills: able to guide teams through process, system or workflow changes.

• Proficiency with project management tools (MS Project, Asana, Smartsheet, etc.), Microsoft Office (Excel, PowerPoint, Word).

• Knowledge of healthcare operations, regulatory requirements and quality improvement principles.

• Problem-solving mindset with ability to identify issues proactively, propose solutions, and implement improvements.

• Ability to cultivate collaborative relationships across departments and with external partners/vendors.

• High level of integrity, confidentiality, professionalism and commitment to clinic mission and values.

Benefits:

• Health Insurance: The company covers 100% of health insurance premiums, including medical, dental,  vision, STD, LTD, and Life Insurance coverage.

• Supplemental Insurance: Employees have voluntary access to additional policies such as hospital, cancer coverage, accident insurance, and voluntary life through a supplemental provider.

• Retirement Benefits: Enjoy a generous retirement plan with a competitive company match—no waiting period required!

• PTO: Benefit from generous PTO policy.

• Professional Development: Hoskinson Health & Wellness Clinic supports the professional growth of all employees by offering assistance for continuing or additional education with HR approval

The Clinic is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The Clinic is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Human Resources at 307-387-9850.