Executive Assistant & Administrator

About Hoskinson Health & Wellness Clinic

Hoskinson Health & Wellness Clinic is a newly founded, physician-led, team-based healthcare organization located in the beautiful community of Gillette, Wyoming.

Our mission is to help patients live better, healthier lives by providing comprehensive, coordinated, and compassionate care that addresses the whole person. Founded by physicians committed to closing long-standing gaps in the healthcare system, our clinic is dedicated to innovation, accessibility, and personalized care for every patient.

We believe in:

• Integrating advanced, effective technology into care delivery.

• Encouraging collaboration among providers and support staff.

• Maintaining lower patient volumes to allow for more meaningful, individualized care.

Job Summary

The Executive Assistant & Administrator provides comprehensive executive and administrative support to the Chief Human Resources Officer (CHRO) across both healthcare clinic and contracting operations.

This position plays a critical role in ensuring the smooth and efficient operation of the HR department, maintaining compliance with organizational policies, managing sensitive information, and coordinating key projects and initiatives.

The ideal candidate is highly organized, professional, proactive, and comfortable handling confidential matters while balancing multiple priorities in a fast-paced, growing organization.

Key Responsibilities

Executive Support

• Provide direct administrative and executive support to the CHRO.

• Manage complex calendars, meeting coordination, and travel logistics.

• Draft and prepare correspondence, reports, presentations, and meeting materials.

• Handle confidential communications and sensitive information with discretion.

HR Administration & Project Support

• Maintain accurate employee files, HRIS data, and document control systems.

• Assist with department budgeting, invoice processing, and vendor coordination.

• Support HR projects including onboarding logistics, training coordination, compliance tracking, and performance review scheduling.

• Track and report HR metrics (turnover, retention, training completion, engagement).

• Support internal committees (e.g., Safety, Employee Relations, Compliance).

Cross-Departmental Coordination

• Serve as a liaison between HR, clinic leadership, and contracting teams.

• Coordinate with external partners and vendors (recruiting firms, benefits providers, training vendors).

• Prepare reports and leadership updates for executive meetings.

• Support communication flow within the HR department and across departments.

Supervisory Responsibilities

• Ensures confidentiality and accuracy of HR and employee documentation.

• May oversee and mentor an HR Assistant in the future.

• Supports implementation of HR policies, compliance initiatives, and process improvements.

Education / Certifications / Licenses

• Required: Associate degree in Business Administration, HR, or related field.

• Preferred: Bachelor’s degree in Human Resources, Business, or Healthcare Management.

• Certifications (a plus): SHRM-CP, PHR, or CAP (Certified Administrative Professional).

Experience

• 3–5 years of executive assistant or HR administrative experience supporting senior leadership.

• Previous experience in a healthcare, clinic, or multi-entity organization preferred.

• Proven ability to manage confidential information and support executive-level initiatives.

• Strong background in scheduling, report preparation, and project coordination.

Required Skills & Abilities

• Exceptional organizational, time management, and multitasking skills.

• Strong written and verbal communication abilities.

• High level of professionalism, discretion, and confidentiality.

• Strong problem-solving, prioritization, and decision-making skills.

• Proficiency with HR information systems, reporting tools, and Microsoft Office Suite / Google Workspace.

• Ability to work both independently and collaboratively under pressure.

Benefits

• Health Insurance: 100% employer-paid premiums for medical, dental, vision, short-term disability, long-term disability, and life insurance.

• Supplemental Coverage: Optional hospital, accident, cancer, and voluntary life insurance.

• Retirement: Competitive company match with no waiting period.

• Paid Time Off: Generous PTO to support work-life balance.

• Professional Development: Assistance for approved continuing education and training.

Equal Opportunity Employer

Hoskinson Health & Wellness Clinic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

To request a reasonable accommodation during the application or interview process, please contact Human Resources at (307) 387-9850.