Certified Ophthalmic Assistant

About Hoskinson Health & Wellness Clinic

Hoskinson Health & Wellness Clinic is a newly founded, physician-led, team-based healthcare organization located in the beautiful community of Gillette, Wyoming.

Our mission is to help patients live better, healthier lives by providing comprehensive, coordinated, and compassionate care that addresses the whole person. Founded by physicians committed to closing long-standing gaps in the healthcare system, our clinic is dedicated to innovation, accessibility, and personalized care for every patient.

We believe in:

• Integrating advanced, effective technology into care delivery

• Encouraging collaboration among providers and support staff

• Maintaining lower patient volumes to allow for more meaningful, individualized care

If you’re passionate about eye care, patient education, and working in a supportive, high-quality clinical environment, we’d love to meet you.

Position Summary

The Certified Ophthalmic Assistant supports ophthalmologists and the eye care team by performing preliminary diagnostic testing, facilitating examinations and minor procedures, assisting patients before and after care, and managing related administrative tasks. This role ensures clinical efficiency, an excellent patient experience, and accurate documentation in a busy ophthalmology setting.

Key Responsibilities

Clinical / Patient Care

• Greet and prepare patients for ophthalmic examinations; obtain relevant medical and ocular history

• Perform standard ophthalmic measurements and tests, including:

  • Visual acuity (distance, near, refraction)

  • Intraocular pressure / tonometry

  • Pupil function / pupillometry

  • Extraocular motility testing

  • Color vision and screening visual fields

  • Lensometry, keratometry, pachymetry

  • Autorefraction / wavefront analysis

• Administer ophthalmic drops or medications as directed (e.g., dilation, anesthetics)

• Assist the ophthalmologist during slit-lamp exams and minor in-office procedures

• Clean, calibrate, and maintain ophthalmic instruments and equipment

• Educate patients on eye health, post-operative care, contact lens use, and medications

• Ensure proper sterilization/disinfection of ophthalmic tools

• Collect and document diagnostic images or scans (as applicable)

• Triage patient concerns and monitor for adverse reactions

Administrative / Documentation

• Accurately enter patient history, test results, and findings into the EMR

• Support appointment flow, patient throughput, and communicate schedule updates

• Assist with insurance verification, preauthorization, and billing documentation

• Order, track, and maintain inventory of ophthalmic supplies

• Coordinate referrals, follow-ups, and patient reminders

• Maintain compliance with HIPAA, clinic policies, and applicable regulations

Quality / Safety

• Follow infection control and universal precaution standards

• Participate in quality improvement initiatives and workflow optimization

• Report equipment malfunctions or safety concerns promptly

• Assist with other related tasks as needed to support clinic operations

Qualifications

Education / Certifications

• High school diploma or equivalent required

• Completion of an accredited ophthalmic assistant/technology program preferred

• Certified Ophthalmic Assistant (COA) through JCAHPO (or equivalent) required within one year of hire

• BLS (Basic Life Support) certification preferred

• Commitment to ongoing continuing education to maintain certification

Experience

• 1–2 years of ophthalmology or eye care experience preferred

• Hands-on experience with ophthalmic diagnostic instrumentation and patient management

• Experience with diverse patient populations (pediatric, geriatric, etc.) is a plus

Skills & Abilities

• Strong understanding of ocular anatomy, physiology, and common ophthalmic conditions

• Proficiency with ophthalmic diagnostic instruments and imaging devices

• Excellent manual dexterity and hand-eye coordination

• Detail-oriented with a high standard for accuracy and documentation

• Warm, patient-focused communication style and strong interpersonal skills

• Ability to thrive in a dynamic, high-volume clinical environment

• Strong multitasking, prioritization, and workflow management skills

• Comfortable using EMR systems, office software, and medical terminology

• Maintains confidentiality, professionalism, and ethical standards at all times

Benefits

Hoskinson Health & Wellness Clinic is proud to offer a highly competitive benefits package:

• Health Insurance: 100% employer-paid premiums for medical, dental, vision, short-term disability, long-term disability, and life insurance

• Supplemental Coverage: Optional hospital, accident, cancer, and voluntary life insurance

• Retirement: Competitive company match with no waiting period

• Paid Time Off: Generous PTO to support work-life balance

• Professional Development: Assistance for approved continuing education and training