Purchasing Admin/Buyer

Job Title: Purchasing Admin / Buyer

Job Summary

The Purchasing Admin / Buyer is responsible for sourcing, negotiating, and purchasing goods and services required for company operations. This role ensures cost-effective procurement while maintaining quality standards, reliable supplier relationships, and timely delivery. The position also supports contract administration, record keeping, and market research to drive informed purchasing decisions.

Key Responsibilities

• Supplier Management:
  Identify, evaluate, and develop strong working relationships with reliable suppliers to ensure consistent quality, pricing, and service.

• Procurement Activities:
  Review purchase requisitions, prepare and issue RFPs/RFQs and bid documents, analyze supplier proposals, and recommend vendor selection.

• Negotiation:
  Negotiate pricing, payment terms, delivery schedules, and service agreements to achieve best value for the organization.

• Order Processing:
  Create, issue, and manage purchase orders; track shipments and follow up with suppliers to ensure on-time delivery.

• Cost Analysis:
  Analyze pricing, financial data, and purchasing trends to identify cost-saving opportunities and support budget control.

• Contract Management:
  Administer supplier contracts, monitor compliance with terms and conditions, and resolve discrepancies or disputes.

• Record Keeping:
  Maintain accurate and up-to-date purchasing records, supplier files, contracts, and documentation in accordance with company policies.

• Market Research:
  Monitor market conditions, industry trends, and new products to support strategic sourcing and continuous improvement.

Essential Skills & Qualifications

• Strong communication and negotiation skills

• Excellent analytical and problem-solving abilities

• High level of organization and effective time management

• Strong attention to detail and accuracy

• Computer proficiency, including purchasing and ERP software, spreadsheets, and standard office applications