Administrative Assistant to the Chief Operations Officer

Job Title: Administrative Assistant to the Chief Operations Officer

Supervisor: Chief Operations Officer

Terms of Employment: 246 Days

Job Summary

The Administrative Assistant to the Chief Operations Officer provides high-level administrative support to the Chief Operations Officer, ensuring the efficient operation of the Operations Administration office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Chief Operations Officer and internal/external stakeholders.

Essential Duties

• Manage and prioritize the Chief Operations Officer's schedule, including appointments, meetings, and travel arrangements.
• Serve as the primary point of contact for communications with the Chief Operations Officer's office, including handling correspondence, emails, and phone calls.
• Prepare handbooks, presentations, meeting agendas, and other documentation for the Chief Operations Officer.
• Maintain an organized filing system for records and confidential documents. Assist in coordinating and preparing materials for Facilities Committee meetings, including drafting meeting minutes.
• Organize and facilitate meetings, conferences, and special events on behalf of the Chief Operations Officer's office.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Perform other duties as assigned by the Chief Operations Officer.
  
  

Other Duties

• Stay abreast of educational research, leadership practices, and school improvement trends.
• Perform other duties as assigned by the principal or appropriate district administrator.
  
  

Minimum Qualifications (Knowledge, Skills And Abilities Required)

• Two years of post-secondary training or an equivalent combination of education and experience in executive administration, office management, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.
• Must exercise discretion and maintain confidentiality in handling sensitive matters.
• Ability to anticipate needs, take initiative, and work proactively with minimal supervision.
  
  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl.

Additional physical requirements include the following:

• Physically capable of frequently lifting or moving up to 40 pounds;
• Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus;
• Ability to sit and stand for extended periods of time;
• Manual dexterity for the purpose of using a telephone and data entry;
• Read a computer screen and printed material with or without vision aids;
• Hear and understand speech at normal levels and on the telephone; and
• Speak in audible tones so that others may understand clearly in person and on the telephone.
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 112

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the appropriate administrator or supervisor. Horry County Schools reserves the right to update, revise or change this job description and related duties at any time without prior notice.