Marketing Projects Operations Assistant

Marketing Projects Operations Assistant serves as a central support function within the marketing projects department, ensuring smooth execution of campaigns and initiatives through administrative assistance, project coordination, cross-functional communication, and operational support. The position is responsible for managing calendars, organizing documentation, tracking project progress, liaising with internal and external stakeholders, and maintaining systems for content, budget, and vendor management.  

The ideal candidate is detail-oriented, proactive, and skilled in multitasking across various tools and teams to keep marketing efforts running efficiently. 

Essential Duties and Responsibilities 

• Assist in the development of campaign timelines and milestone tracking. 
• Assist the Manager, Marketing Projects with the relaunch of the EPICC (Events, Projects, Initiatives, Campaigns, and Content) Calendar and oversee ongoing submissions and related communications. 
• Coordinate internal reviews and approvals for campaign assets and messaging. 
• Support campaign launch logistics, including scheduling, asset deployment, and platform setup. 
• Compile, distribute and organize campaign performance data for post-launch reporting. 
• Update project timelines, follow up on deliverables, and maintain project management tools (e.g., Workfront, Microsoft Planner, etc.).  
• Assist in compiling weekly or monthly status updates for leadership. 
• Help draft and distribute internal newsletters, announcements, or campaign updates. 
• Support communication with agencies, freelancers, or print vendors. 
• Maintain marketing projects shared drives as well as Digital Asset Management (DAM) systems by uploading, organizing, and tagging campaign assets for easy access and version control. 
• Research and present ideas and best practices relative to brand building opportunities, innovation (tools, resources, processes) and trends (social, cultural, entertainment lifestyle). 
• Other duties as assigned by Manager. 

Required Skills, Experience and Abilities 

• To perform the job successfully, you should demonstrate the following competencies: 
• Bachelor’s in marketing or related business degree from an accredited college or university 
• Must be able to work flexible hours including weekends, evenings, holidays and events/games as assigned. 
• Proficient in Microsoft Office systems including Excel and PowerPoint. 
• Ability to work in a fast-paced environment. 
• Must be organized, highly motivated, and team oriented. 
• Ability to manage multiple priorities and meet deadlines. 
• Strong interpersonal, verbal, and written communication skills. 
• Experience with Adobe Photoshop and graphic design tools is a plus. 
• Must have the ability to lift 25 - 50 lbs. 

Additional Information

This is a part-time position with a maximum of 30 per hours a week. HSE is dedicated to creating and upholding a welcoming environment that celebrates diversity.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.