Finance Assistant

Are you detail-oriented and motivated by accuracy? We are looking for a Finance Assistant to support the finance department with general office tasks, phone responsibilities, and financial administrative duties such as filing and organizing documents.

For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children from 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.

Finance Assistant

Location: Administration Headquarters, North Olmsted, Ohio

Wage Information: Full-time hourly position, pay rate of $15.50 per hour

Reports to: Finance Director

Job Description:

• General Office Duties, including telephone duties

• Administrative tasks for TANF Clothing Grant, including

  • Answering and responding to all calls, texts, and emails

  • Order and technology support to grant recipients

  • Initial grant award communications using Mail Merge

  • Follow up with grant recipients that have not placed orders to give them a final deadline and to recommend removing and replacing them with new recipients as needed

  • Input JCP order numbers into Horizon spreadsheet, monitor orders that aren’t picked up, and send pick up reminders to parents

• Filing, retrieving, scanning, & organizing documents (hard copies & electronic file cabinet) for Finance including HR

• Perform all center attendance sheet audits weekly

• Data entry into multiple systems as required

• Maintain professionalism and confidentiality with personnel and family information

• All other duties as needed/assigned

Qualifications:

• High school diploma or equivalent is required

• Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit

• Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner

• Must possess excellent communication skills, both verbal and written

• Must be able to multitask and have strong detail-oriented, time management, and organizational skills

• Must be able to work independently, as well as collaboratively as an active part of a team

• Must be proficient in Microsoft Office Suite, and other software programs; with an emphasis on Excel

• Must have strong data entry skills and experience in the collection and analysis of data to make improvements is a plus

• Knowledge of bookkeeping or accounting principles and familiarity with QuickBooks or other accounting software is a plus

• Willingness to update job knowledge with required training, professional development opportunities, and industry trends

• Must be able to lift and carry a minimum of 40 lbs. as required

• Must be able to pass background checks and physical/ medical screening as required

Employee Benefits:

• Medical coverage for employees who work 30 hours a week. Dental, Vision, Life, and Accident Insurance for full or part-time positions

• Pre-paid employment screenings/onboarding, including, but not limited to, transcripts, fingerprints, and physical/immunization for full or part-time positions

• Holidays and paid time off after completion of the Probationary period

• Paid professional development for full or part-time positions

• Learn and Earn Tuition Programs

• 403(b) Retirement Savings Plan with match options after a year of employment for full-time 20 hour positions

• Discounted childcare for full or part-time positions (must apply or prove not eligible for publicly funded childcare)