School Administrative Manager

JobID: 6626

Position Type:
Support Staff/District Support

Date Posted:
8/5/2025

Location:
Hopkins High School

At Hopkins Public Schools, we believe that our strength lies in the diversity of our students, staff, and community. We are a proudly inclusive E-12 district serving approximately 7,200 students across the City of Hopkins and surrounding communities. Our district represents a rich mosaic of cultures, backgrounds, identities, and lived experiences; we value and celebrate that diversity in everything we do. As an academically rigorous and human-centered district, we are committed to fostering a welcoming environment where every student and staff member feels seen, heard, and valued. There is no “typical” Hopkins student, and we embrace this truth as a catalyst for innovation, growth, and equity in learning.

We seek educators and staff who are equity-minded, culturally responsive, and deeply committed to creating inclusive spaces where all learners can thrive.

We welcome candidates who are passionate about dismantling systemic barriers, advancing justice, and preparing students to become bold, collaborative, and compassionate global citizens. When you join Hopkins Public Schools, you are not just joining a district, you are becoming part of a community that honors difference, nurtures potential, and inspires remarkable achievement in every learner, from birth through graduation.

You are welcome at Hopkins. You belong at Hopkins.

Under the direction of the principal/administrator, the SAM is responsible for the overall management and supervision of the operations of the school including supervision and evaluation of specified staff as defined by the Principal. Assists in maintaining a positive safe campus by enforcing school rules and policies, and may act as a liaison to parents, community and staff. Participates in collective decision-making within the school management team.

The SAM manages non-instruction functions and activities; coordinates special events, volunteer coordination, parent/family involvement, transportation, and building maintenance; receives, distributes and communicates information to enforce school, District and state policies; plans, promotes, manages and oversees student services and activities, including student recognition, student safety, and student supervision; address issues, situations, problems and/or conflicts that could negatively impact the school; ensures general cleanliness, appearance and safety of all buildings are maintained to acceptable District standards.

ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

School Management/Operations

• In accordance with the practices and procedures of the District and the school, manages the day- to-day operations of the school including, but not limited to, the financial, technical, clerical and front office support services. Make decisions relating to the day-to-day management/operation of the school’s administrative functions.
• Manages the front office and all services ensuring that school operational and administrative functions are organized efficiently to meet the needs of the school, staff, students and families. Deals with a range of telephone and drop in queries from parents, professionals, etc.
• Develops systems within the school to limit principal/administrator time spent on management/operational work. Is key in assisting the principal/administrator focus on instructional, rather than managerial/operational, tasks.
• Assists principal/administrator response to parents and/or community concerns and complaints.
• In collaboration, alignment, and support of appropriate District-level administration, manages, manages a variety of school administrative functions for the purpose of enforcing school, District, federal and state policy. Assists with the formulation of and implementation of policies, procedures and/or processes for the purpose of providing direction and/or complying with mandated requirements.
• Manages emergencies brought to their attention, deciding on the best course of action and either dealing with the situation if appropriate or referring it to the principal/administrator.
• Participates in meetings, workshops and seminars (e.g. Faculty Meetings, Site Council Meetings and other meetings as needed) for the purpose of conveying and/or gathering information required to perform the functions of the position.
• At the request of the Principal, represents the school within community forums for the purpose of maintaining ongoing community support for educational goals and/or assisting with issues related to school environment. Promotes the school and District through positive relations with community, business, parents, and students.
• Composes and presents a wide variety of materials including oral/written reports for the purpose of documenting activities, providing written reference and/or conveying information.
• Assists and supports teaching staff as directed by the Principal. Chairs meetings (e.g. parents, students, teachers, etc.) for the purpose of coordinating activities and ensuring school, District and/or state objectives are achieved.
• Facilitates communication between staff, students and/or parents for the purpose of evaluating situations, solving problems and/or resolving conflicts.
• Facilitates meetings, processes, discussions, etc. (e.g. school counselor, school nurse, campus supervisor, social worker, outside agencies, etc.) for the purpose of ensuring that District and state mandates are achieved.
• In coordination with the Principal, maintains a positive, safe learning environment for students. Supports school-based programs by recognizing student achievements, working on students’ success, and being available for student questions and/or concerns.
• Assists with addressing occurrences of behavior, conduct, or performance concerns for the purpose of assisting students/staff to modify such behavior and develop successful interpersonal skills. Maintains high visibility (e.g. halls, cafeteria, student activities, etc.) for the purpose of building familiarity, rapport and trust with students and staff for the purpose of ensuring effective building operations are maintained. When necessary, may assist HR and School Administration with investigations.

Budget/Fiscal

• Maintains School Budget. Prepares financial budgets and financial reports under the overall direction of the principal/administrator.
• Manages and monitors the budget and advises the principal/administrator of any important budgetary considerations. Responsible for the preparation of appropriate budget plans to support the school’s improvement plan. Establishes regular meeting time with the principal/administrator to share and advise principal/administrator of budgetary needs and impending challenges.
• Carries out financial analysis and develops improvements to financial procedures as required. Advises the principal/administrator on all financial matters and reports on the financial feasibility of particular projects.
• Monitors the development of strategies to address changes in internal and external funding arrangements. Coordinates the purchasing of goods and services ensuring that accurate stock and Inventory control systems and safeguards are maintained. Checks deliveries of all goods. Maintains an inventory of school assets and ensures their security.
• Maintains appropriate records for all local school fiscal affairs in accordance with state and system-wide accounting practices. Maintains equipment, textbook and supply inventories.

Supervision

• Supervises and manages specified non-instruction staff and office volunteers. Establishes work schedules; assigns work duties consistent with individual position job descriptions; evaluates and monitors performance; responsible for the recruitment, interviewing and selection of classified staff. Selects, facilitates, and provides training for classified staff.

Safety and Facilities

• Ensures safety of, and the promotion of, the welfare of students and follows all applicable federal and state laws and District policies relating to the protection of children and students.
• Manages all contractual and related arrangements with regard to building works, maintenance and supplies, cleaning, grounds maintenance, etc., including quality control of contractors' work.
• Responsible for disaster preparation program: fire drills, student, staff and public safety, student health and maintains a current site evacuation plan. Responsible for site safety program and planning and preparation of annual Safety Week Plan.
• Administers and supervises the maintenance of the physical facilities.
Supervises after school student activities and programs, assemblies, awards ceremonies, dances, activities, etc. for the purpose of maintaining a safe and orderly environment

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• Education: Bachelor’s Degree in Business, Finance or equivalent combination of education and experience.
• Experience: Two (2) to three (3) years experience as a business or operations manager with increased level of responsibility is required. Two (2) to three (3) years supervising staff (including, hiring, evaluation, performance management, etc.) is required; four plus (4 ) years of increased management experience and supervision of staff is preferred. Experience with office procedures and accounting or bookkeeping skills required. Experience in public schools or a business of similar size and complexity required.

Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Driver’s license.

Required Knowledge and Skills

• Ability to supervise staff and manage operational functions. Strong ability to plan and manage multiple projects. Ability to effectively manage conflict and competing priorities.
• Ability to work independently; problem-solve, analyze issues and create action plans. Independent decision-making and ability to interpret policies and laws.
• Ability to communicate with students and families from diverse ethnic and cultural backgrounds, socio-economic groups and varied life choices.
• Ability to communicate effectively orally and in writing.
• Comprehensive understanding of the operation of schools and the inter-relationship with the community.
• Ability to manage confidential, complex and controversial matters.
• Strong computer proficiency, including competency with Word, Excel and website maintenance.
Knowledge of state and federal education laws.

PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT:
Work is performed in an office setting within a school.
Occasional travel required to locations throughout the District.

Hours & Compensation:
1.0 FTE, 260 days.
Nonaffiliated – G50
Range: $82,475.08 - $99,723.69, DOE.
Position specific Benefits information is available HERE
Union Contracts, Position Handbook/Agreements are located HERE