Activities Director

POSITION TITLE: Activities Director                                       REPORTS TO: School Superintendent DEPARTMENT: District Administration                                  CATEGORY: Certified

CONTRACT TERM: Twelve Months (12)                                 CLASSIFICATION: Exempt

JOB SUMMARY: Activities Director position who are enthusiastic, organized, and looking for the opportunity to support students and staff. The Activities Director will coordinate logistics for extracurricular activities.  Hopi Junior/Senior High School is committed to helping all students develop skills in the areas of personal-social growth and educational planning and recognizes the importance of including family and community members to be part of this development.   

RESPONSIBILITIES AND DUTIES:

1. Coordinates schedules of interscholastic, extracurricular activities, and school clubs; Maintains master calendar of events for both junior and senior high school.
2. Coordinates meals and overnight arrangements for all athletics activities and field trips.
3. Coordinates transportation requests for all activities/athletic trips, and field trips.
4. Coordinates and submits the activities budget to the Principals.
5. Completes end of year inventories for all activities/athletic programs and reports this to the Principals.
6. Coordinates facilities and specific preparation for all activities/athletic events.
7. Represents the district at the Arizona Interscholastic Association (AIA) conference, regional and state meetings as mandated.
8. Coordinates the management of student/parent permission forms, insurance paperwork, physicals documentation, and emergency cards to ensure that all students have the protection and parental approval to participate in extracurricular activities.
9. Ensures all students complete necessary eligibility requirements including concussion training.
10. Ensures AIA compliance and eligibility.
11. Coordinates staff development for coaches/sponsors and provides assistance at trainings as needed.
12. Coordinates year-end evaluations of all head coaches.
13. Coordinates game management and ensures proper game supervision.
14. Coordinates and ensures summer programs are implemented.
15. Serves as primary sponsor of the student body government.
16. Adheres to other duties or needs as determined by site principal.
17. Conducts duties and responsibilities in accordance with the Hopi Junior/ Senior High School Governing Board Policies and Procedures.
18. Performs other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

1. Ability to maintain accurate records and reports.

1. Knowledge and skill to coordinate complex logistics.
2. Skilled in oral and written communication.
3. Ability to establish and maintain cooperative and effective working relationships with others.
4. Ability to adhere to schedules and timelines.
5. Ability to complete work with many interruptions.
6. Knowledge of relevant Hopi Junior/Senior High School district rules of conduct and ethics.
7. Knowledge of Native cultures and values Knowledge of Governing Board rules of conduct and policy.
8. Skill in communicating orally and in writing.
9. Manage conflict constructively at all levels.
10. Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public.

QUALIFICATIONS:

1. Must possess an Arizona State Elementary or Secondary teaching certificate or ability to obtain appropriate endorsement to serve in this capacity required.

PREFERRED QUAILIFICATIONS:

1. Hopi/Indian Preference in employment considered.
2. Previous successful experience in serving as an Activities/Athletic Coordinator within a Tribally Controlled School or other BIE funded school.
3. Valid State Driver Licenses.
4. Valid Arizona Department of Public Safety Fingerprint Clearance Card.
5. Must successfully pass employment background checks within the last five years which include state, federal and local tribe.

INDIAN PREFERENCE POLICY: Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board.

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify this agency.  The decision in granting reasonable accommodation will be on a case-by-case basis.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the safety, well-being and work of students.