Assistant Warehouse Manager

Position Summary:                                                                                                       

The Assistant Warehouse Manager supports the Warehouse Manager in overseeing daily operations to ensure efficient, safe, and accurate management of inventory, logistics, and team activities. This role involves supervising staff in the Manager’s absence, coordinating shipments, and maintaining compliance with organizational policies and safety regulations. The Assistant Warehouse Manager plays a key role in optimizing workflows, improving efficiency, and contributing to the overall success of the warehouse team.

Job Specifications/Qualifications: (Min. knowledge, skills, and abilities required). 

- Education/Training (or equivalent): 1H.S. Degree  0 College Degree*  1 Certification/License*

Valid Commercial Drivers License (CDL) 

Forklift certification

- Experience: (Type of work experience, min. number of years):

At least two years’ experience in warehousing, shipping and scheduling of deliveries.

- Technical or Administrative Knowledge:

Knowledge and expertise to operate Microsoft Office (Word, Excel, Outlook), Internet Explorer.

Knowledge of Pinellas County maps and record keeping.

- Special Skills and Abilities and/or:

 Ability to work in volunteer based program; work with public in a professional manner. Valid transportation.

Physical Requirements and Working Conditions:                                                                                              

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations that do not cause an undue hardship on the company may be made to enable individuals with disabilities to perform the essential functions, as long as that would not hinder or prevent performance of duties or be of a safety concern.

Key to denote % of time requirements necessary to perform essential functions of this job.

0% = Zero (O)         1-35% = Little (L)         36-70% = Moderate (M)         71-100% = Great (G)

- Physical Requirements:  0 Light: Lifting 0-10 lbs.     Moderate: Lifting 0-25 lbs.  1 Heavy: Lifting 25 lbs.

 L -Taste/Smell

 M - Kneeling

 M - Sitting

 M -Typing 

M - Climbing stairs /ladders

H - Reaching above/below  the waist

H - Pushing/pulling movements

H- Lifting

H - Bending/stooping

H - Standing

H - Walking    H –Color / Depth perception

H -Fine hand & finger movements

H -Operate motor vehicle

H -Operate various equipment

- Working Conditions and Schedules:

G - Interacting with co-workers, vendors, and customers.     

O - Exposed at times to fumes or airborne particles, toxic or caustic chemicals, extreme heat, risk of electrical shock, and vibration.

M - Exposed to various noise levels (L= private office, M= showroom/service area, G= jackhammer/metal works/heavy equipment)

G - Office machines, phones, fax, computers, postage meter, etc. 

M- Working environment: non-private, varies from outside open parking lot, to showroom, to cubicle workspace, to adaptive office.

L - Available to works nights, weekends and holidays.

- Necessary traits for this position: 1 Seeing 1 Hearing 1 Talking* 1 Reading* 1Writing*

0 Basic comprehension of English language using the traits* marked above for purposes of safety, management direction and job responsibility, and minimal third-party interaction.

Essential Functions include but are not limited to the following: 

General

•    Follow the administrative guidelines and policies established.

•    Maintain a community image consistent with the mission.

•    Engage in a relationship with the team which is mutually beneficial, fosters teamwork, and advances the mission.

•    Exercise due care and stewardship of resources, including equipment, food, money, volunteer and staff time.

•    Be aware of the general physical environment for the health and safety of all people and proper maintenance of facilities.

Coordination of Warehouse Operations

•    Oversee quality control of government and donated commodities. 

•    Assist in the supervision of warehouse staff in absence of the Manager.

•    Work with warehouse team leader to ensure adequate food is available for emergency food distribution.

•    Coordinates supplies and equipment for Annual Letter Carriers’ Food Drive.

•    Assist with coordinating mobile pantry distribution and pick up.

•    Collect data on guests served from agencies supported by HVA.

•    Ensure employees and volunteers are well qualified and capable for assigned duties, with special care taken to insure the qualifications and abilities of drivers and those operating machinery.

•    Fill in as a driver as needed.

Coordination of USDA Operations

•    Ensures that TEFAP and Food Bank foods are separated and organized. 

•    Responsible for multiple inventories during the month and for maintaining inventory records related to the Food Bank/TEFAP Foods.             

•    Ensures even distribution of USDA Commodities to contracted sub-distributors and sub-sites.

•    Ensure all records are in order for monitoring visits with sub-distributors, including but not limited to compliance with warehousing, distribution, and refrigeration of USDA Commodities. This includes annual visits and                intermittent visits if a problem is suspected.

•    Responsible for all paperwork related to shipping, receiving and distribution of USDA Commodities for monthly reporting including log sheets for USDA truck.

•    Ensure good communication with sub-sites and timely collection of statistics for monthly reports.

•    Perform site-inspections for sub-sites and assist in annual USDA/TEFAP trainings.

Additional Duties

•     Make USDA deliveries, emergency food deliveries, pick up donations, assist with mobile pantry operations, and operate truck in support of HVA events.

•     Other responsibilities as assigned by leadership.