Unit Coordinator

Job Description

I. Position Summary:

Perform diversified general clerical, secretarial, and receptionist duties according to established policies and guidelines, working under supervision of the DON. Demonstrate a strong commitment to the philosophy and goals of the unit and the Hebrew Rehabilitation Center.

II. Position Responsibilities

• Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity.
• Maintain confidentiality of patient and unit information.
• Prioritize work, and provide prompt, efficient service.
• Answer telephone, screen calls, take and relay messages. Pick up and deliver mail to Nursing unit, screen patient's mail and refer to appropriate person as necessary. Act as unit receptionist; refer visitors, family or staff to the appropriate person or place for information or direction.
• Prepare correspondence and reports. Order supplies in a cost effective manner.
• Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose unit meeting minutes.
• Transport patients to clinic and other designated areas within the Center, as requested.
• Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process.
• Coordinate appointments for patients, unit meetings, and other unit activities.
• Maintain and keep current unit records, reports, and bulletin boards.
• Transcribe doctor's orders for patient appointments. Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets.
• Participate in the scheduling process in conjunction with the Director of Nursing.
• Label all equipment used for patient care.
• Assist with staffing and enter electronic time sheets/time changes.
• Assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills.
• Adhere to established departmental policies, procedures, and objectives.
• Participate in educational programs, unit meetings, and quality improvement programs.
• Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.
• Perform other related duties as required or directed.
  
  

III. Qualifications

• High School or equivalent plus post high school specialized training.
• Secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology.
• Previous secretarial experience desired.
• Successful completion of HRC orientation and competency tool.
• Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs.
  
  

VI. Physical Demands

See physical requirements sheet in Occupational Health.

Remote Type

On-site

Hebrew SeniorLife is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.